Auxiliar Administrativo/a

Job Posting Organization:
The World Food Programme (WFP) is the world’s largest humanitarian organization dedicated to saving lives in emergencies and using food assistance to build pathways to peace, stability, and prosperity for people recovering from conflict, disasters, and the impacts of climate change. Established in 1961, WFP operates in over 80 countries, employing thousands of staff members who work tirelessly to ensure effective humanitarian assistance reaches millions of people globally. WFP is committed to diversity and equal employment opportunities, encouraging qualified candidates from all backgrounds to apply. The organization has received numerous accolades for its work, including the Nobel Peace Prize in 2020, highlighting its commitment to humanitarian efforts and its impact on global security" style="border-bottom: 1px dotted #007bff !important;">security" style="border-bottom: 1px dotted #007bff !important;">food security.

Job Overview:
The position of Auxiliar Administrativo/a at WFP involves providing essential administrative support to one or more teams within the organization. The role is crucial for ensuring that operational tasks are carried out efficiently and effectively, contributing to the overall mission of WFP. The incumbent will work under minimal supervision, demonstrating strong organizational skills and attention to detail. The position requires the ability to manage various administrative tasks, ensuring that the staff receives timely and effective support. The Auxiliar Administrativo/a will be responsible for maintaining communication with team members and other stakeholders, ensuring that all operational needs are met promptly. This role is vital for the smooth functioning of WFP's operations in the field, and it offers an opportunity to be part of a dedicated team working towards humanitarian goals.

Duties and Responsibilities:
The Auxiliar Administrativo/a will be responsible for a variety of administrative tasks, including but not limited to: collecting, sorting, and distributing correspondence, reports, and other materials to meet the needs of staff within established deadlines; responding to routine inquiries and directing them to appropriate higher authorities when necessary; proofreading written documents such as reports and standard correspondence to ensure accuracy; performing a range of operational support activities to contribute to the effective functioning of institutional operations; making travel arrangements and assisting in organizing events to facilitate staff work; supporting competitive procurement processes for goods and services, ensuring compliance with WFP procedures and proper record-keeping in the WINGS system; managing the office petty cash, ensuring transparent and correct usage, and recording administrative expenses in the Self-Service platform; and monitoring payments to suppliers in the ITS system.

Required Qualifications:
Candidates must possess a minimum of a completed secondary education cycle. A technical or technological degree in administrative sciences, accounting, or related fields is preferred. Additionally, candidates should have at least three years of experience performing general administrative tasks. Knowledge and competencies required for this position include the ability to use standard office equipment such as photocopiers and scanners, familiarity with standardized operational support tasks and methods, proficiency in standard office software packages like Microsoft Excel and Word, and the ability to communicate effectively with a diverse range of individuals. Attention to detail is crucial for identifying discrepancies in data, and candidates must be able to work under deadlines while following clear instructions.

Educational Background:
The educational background required for this position includes the completion of secondary education. A technical or technological qualification in administrative sciences, accounting, or related fields is highly desirable. This educational foundation will equip candidates with the necessary skills and knowledge to perform the administrative functions required by WFP effectively.

Experience:
Candidates should have a minimum of three years of relevant experience in general administrative tasks. This experience should demonstrate the ability to manage various administrative responsibilities effectively, showcasing skills in organization, communication, and operational support. Experience in a humanitarian or international organization is an advantage, as it provides insight into the unique challenges and requirements of working in such environments.

Languages:
Fluency in Spanish is mandatory for this position, as it is the primary language of communication within the organization and with local stakeholders. Proficiency in additional languages, particularly English, is considered an asset and may enhance a candidate's competitiveness for the role.

Additional Notes:
The position is offered under a Special Services Agreement (SSA) contract type, with a duration until November 14, 202

• The remuneration level for this position is classified as SSA
• WFP promotes a highly inclusive, diverse, and multicultural working environment, investing in the personal and professional development of its employees through various training and mentorship programs. The organization emphasizes the importance of a healthy and inclusive work environment, aligning with its core values of Integrity, Collaboration, Commitment, Humanity, and Inclusion. WFP is committed to providing reasonable accommodations for individuals with disabilities throughout the recruitment process.