Investigations Assistant

Job Posting Organization:
The position is located within the Investigations Division (ID) of the Office of Internal Oversight Services (OIOS) in Nairobi, which is part of the United Nations. OIOS serves as the internal oversight body of the UN, assisting the Secretary-General in fulfilling oversight responsibilities regarding the resources and staff of the Organization. The office provides audit, investigation, inspection, and evaluation services to ensure compliance with UN rules and regulations. OIOS plays a crucial role in investigating reports of possible violations, mismanagement, misconduct, waste of resources, and abuse of authority. The organization is dedicated to maintaining integrity and accountability within the UN system.

Job Overview:
The Investigations Assistant will play a vital role in supporting the planning, organization, and execution of investigations into alleged violations of UN rules and regulations. This position requires a proactive approach to fact-finding, where the assistant will gather information, establish evidence, and produce detailed investigation reports for submission to appropriate authorities. The role involves collaboration with various UN and external entities throughout the investigation process, ensuring that all findings are documented accurately and comprehensively. The assistant will also be responsible for preparing statistical reports, responding to intergovernmental requests, and managing the case management system. Additionally, the role includes monitoring the OIOS hotline, conducting background checks, and assisting with data analysis and presentation for knowledge management and decision-making purposes. The Investigations Assistant must demonstrate professionalism, effective communication, and teamwork to achieve organizational goals and maintain the integrity of the investigation process.

Duties and Responsibilities:
The Investigation Assistant will be responsible for a variety of tasks, including: assisting in the planning and organization of investigations; conducting fact-finding to identify information and establish evidence; producing and submitting investigation reports; coordinating with UN and other relevant authorities; preparing documentation and reports; initiating cases in the case management system; conducting research and background checks; drafting interview summaries; monitoring the OIOS hotline; managing the Investigations Division Case Management System; assisting with transcription services; collecting and analyzing data; preparing data presentations and reports; updating information materials; and performing other duties as required. The assistant must ensure that all activities adhere to investigation standards and contribute to the overall effectiveness of the investigations conducted by OIOS.

Required Qualifications:
Candidates must possess a high school diploma or equivalent. A minimum of seven years of progressively responsible experience in administrative support of investigations is required. This experience can be reduced to five years for candidates with a first-degree or higher. Familiarity with Enterprise Resource Planning (ERP) software, such as SAP, is desirable, as is experience working as part of an investigative team. Proficiency in analytical or investigative software is also desirable, along with at least one year of experience in data analytics or a related field. Strong drafting skills are essential, particularly for preparing complex investigation reports.

Educational Background:
The minimum educational requirement for this position is a high school diploma or equivalent. However, candidates with a first-degree or higher will have their required experience reduced, indicating that higher education is valued and may enhance a candidate's qualifications for the role.

Experience:
The position requires a minimum of seven years of progressively responsible experience in administrative support of investigations. This requirement is reduced to five years for candidates who possess a first-degree or higher. Experience working with ERP software, as well as being part of an investigative team, is desirable. Additionally, candidates should have experience using analytical or investigative software and at least one year of experience in data analytics or a related area.

Languages:
English is the required working language for this position, while French is considered desirable. The United Nations Secretariat recognizes both languages as essential for effective communication within the organization. Candidates should refer to the UN Language Framework for specific proficiency levels required for each language.

Additional Notes:
The job does not specify the contract duration, seniority level, or whether it is full-time or part-time. However, it is important to note that the position is located in Nairobi, Kenya, and is part of the United Nations system, which may offer various benefits and compensation packages typical of international organizations. The role is likely to involve collaboration with international teams and may require adherence to specific UN policies and procedures.