Integrity Assistant

Job Posting Organization:
The Asian Development Bank (ADB) is a leading multilateral development bank established in 1966, headquartered in Manila, Philippines. ADB is owned by 69 members, with 50 of them from the Asia-Pacific region. The organization is dedicated to fostering inclusive, resilient, and sustainable growth across Asia and the Pacific. ADB collaborates with its members and partners to address complex challenges, utilizing innovative financial tools and strategic partnerships to transform lives, build quality infrastructure, and protect the environment. ADB is committed to creating a respectful and inclusive work environment, encouraging candidates from diverse backgrounds to apply, particularly women, and ensuring equal opportunities for all employees.

Job Overview:
The Integrity Assistant position is situated within the Prevention and Compliance Division of the Office of Anticorruption and Integrity at ADB. This role is crucial for supporting the administrative and operational functions of the division. The Integrity Assistant will be responsible for a variety of secretarial tasks, including managing communications, data management, and operational support. The position requires a proactive individual who can efficiently handle administrative activities, coordinate meetings, and maintain the management information system for the team. The role also involves drafting minutes for meetings, managing correspondence, and ensuring that all administrative requirements are met in a timely manner. The Integrity Assistant will report directly to the Director of the Prevention and Compliance Division and will play a vital role in ensuring the smooth operation of the division's activities.

Duties and Responsibilities:
The duties and responsibilities of the Integrity Assistant include:

• Responding to routine communications on behalf of the AIPD and managing all incoming and outgoing correspondence.
• Providing reception services, screening calls, and taking accurate messages.
• Handling queries from visitors and determining the priority of their needs.
• Maintaining the management information system for the team and producing routine and ad hoc reports.
• Drafting and circulating minutes of meetings.
• Managing administrative requirements for recruiting consultants, processing work orders, and administering contracts.
• Arranging appointments, meetings, and travel for supervisors.
• Acting as the focal point for due diligence on staff leaving ADB.
• Coordinating attendance monitoring and work-from-home arrangements. 1
• Maintaining office supplies and managing eProcurement Purchase Requisitions. 1
• Reviewing reports for internal consistency and ensuring compliance with ADB standards. 1
• Serving as an alternate for other Integrity Assistants during their absence and performing additional tasks as needed.

Required Qualifications:
Candidates must possess a Bachelor's degree in finance, business administration, public administration, or a related field, combined with relevant professional experience. A minimum of 5 years of relevant experience is required. Proficiency in written and verbal English is mandatory, along with knowledge of ADB standard software programs and information technologies. Candidates should have experience working with individuals from diverse cultural and national backgrounds, demonstrating the ability to navigate competing demands efficiently and promote productive workplace relationships.

Educational Background:
The educational background required for this position includes a Bachelor's degree in finance, business administration, public administration, or other relevant fields. This educational foundation is essential to ensure that candidates possess the necessary knowledge and skills to perform the duties associated with the Integrity Assistant role effectively.

Experience:
The position requires at least 5 years of relevant professional experience. Candidates should have a proven track record of performing administrative tasks, managing communications, and supporting operational functions in a professional setting. Experience in a multicultural environment is highly valued, as the role involves collaboration with individuals from various backgrounds.

Languages:
Proficiency in written and verbal English is mandatory for this position. While English is the primary language of communication, knowledge of additional languages may be considered an asset, particularly in a diverse and multicultural work environment.

Additional Notes:
This appointment is a fixed-term position with the option to renew, initially for a period of up to 3 years or until the Normal Retirement Date (NRD), whichever comes first. After the initial period, ADB may choose to renew the appointment based on various factors, including the staff's performance and the organization's needs. The position is not convertible to a regular appointment. ADB offers a competitive salary and a comprehensive benefits package, including a retirement plan, medical and health benefits, paid leave (including parental leave), life and other insurance plans, and opportunities for staff development.