Senior Administrative Officer

Job Posting Organization:
FHI 360 is a global organization dedicated to mobilizing research, resources, and relationships to ensure that people everywhere have access to the opportunities they need to lead full and healthy lives. The organization has a strong commitment to improving global health and well-being, with a focus on HIV epidemic control through its EpiC project. FHI 360 operates in multiple countries and employs a diverse workforce to address complex health challenges. The organization emphasizes ethical standards, integrity, and a commitment to safeguarding against abuse and exploitation in all its programs and operations.

Job Overview:
The Senior Administrative Officer position at FHI 360 in Dar es Salaam is a critical role that provides overall leadership, oversight, and quality assurance for administrative, logistical, and office support services for the Tanzania Country Office and its projects. This position is essential in supporting a large and complex operating environment, delivering high-level administrative and operational support to multiple teams and departments. The Senior Administrative Officer will be responsible for ensuring that a broad range of senior administrative, facilities, and operations services are effectively delivered, while also coordinating with FHI 360's Regional and Global offices to maintain alignment with organizational standards. The role requires a combination of strategic oversight and hands-on coordination to ensure continuity of services and effective resolution of operational issues, making it a pivotal position within the organization.

Duties and Responsibilities:
The Senior Administrative Officer will lead the coordination and provide overall leadership for administrative, facilities, and office support operations for the Tanzania Country Office and its projects. Key responsibilities include ensuring efficient and high-quality administrative services are delivered to staff, consultants, visitors, and project teams. The officer will oversee facilities management, including office space, utilities, leases, insurance policies, and service contracts, ensuring compliance with organizational policies. Additionally, the officer will monitor recurring administrative costs, lead the identification of gaps in service delivery, and implement solutions to enhance operational efficiency. The role also involves overseeing transportation and fleet management systems, asset management, procurement records, and compliance with financial and donor coordination requirements. The officer will support logistics for meetings, workshops, and official events, serve as the Country Office security" style="border-bottom: 1px dotted #007bff !important;">Security Focal Point, and provide technical supervision to administrative staff, ensuring effective performance management and operational support.

Required Qualifications:
Candidates for the Senior Administrative Officer position must possess an Associated Degree or its international equivalent in Business Administration, Construction Management, or a related field. A minimum of 5 years of progressively responsible experience in administrative or operations management is required, with a strong understanding of administrative systems, policies, procedures, and practices. Experience working in an international NGO or donor-funded project environment is highly desirable. Candidates should demonstrate proven ability to manage administrative operations, strong organizational and problem-solving skills, and effective supervisory and leadership capabilities. Excellent interpersonal and communication skills are essential, along with the ability to manage competing priorities and deliver high-quality services.

Educational Background:
The educational background required for this position includes an Associated Degree or its international equivalent in Business Administration, Management, Commerce, or Procurement Management. This educational foundation is crucial for understanding the complexities of administrative operations and ensuring compliance with organizational standards and practices.

Experience:
The position requires a minimum of 5 years of progressively responsible experience in administrative or operations management. Candidates should have a demonstrated understanding of administrative systems and practices, particularly within the context of international NGOs or donor-funded projects. This level of experience is necessary to effectively oversee and manage the diverse administrative functions of the Tanzania Country Office and its projects.

Languages:
Proficiency in written and spoken English is mandatory for this position, as it is essential for effective communication within the organization and with external stakeholders. Additionally, proficiency in Kiswahili is highly desirable, as it facilitates communication with local staff and partners, enhancing the effectiveness of administrative operations in Tanzania.

Additional Notes:
The Senior Administrative Officer position is a full-time role based in Dar es Salaam, Tanzania, with a competitive compensation package. The expected hiring salary range for this role is TZS 52,000,000 - 65,000,000 annually for basic salary. FHI 360 considers various factors when determining an offer amount, including relevant years of experience and education, internal equity, market pay, and budget constraints. The organization is committed to equal opportunity employment and does not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, or any other characteristic protected under applicable law. FHI 360 also emphasizes safeguarding and ethical standards in its recruitment processes, requiring all personnel to adhere to a code of conduct.