Senior Subgrant Administrative Manager

Job Posting Organization:
The International Rescue Committee (IRC) was founded in 1933 and is a prominent organization dedicated to providing relief, protection, and resettlement services for refugees and victims of oppression across the United States. The IRC has a significant presence in San Diego, where it has resettled over 32,000 refugees over the past 50 years. Since opening its doors in San Diego in 1975, the organization has expanded its services to assist approximately 7,000 refugee and immigrant individuals from 115 different countries each year, operating through five distinct departments. The IRC's mission is to help those in need rebuild their lives and regain control of their futures, emphasizing the importance of community support and integration.

Job Overview:
The Senior Subgrant Administrative Manager plays a pivotal role in overseeing all aspects of subgrant administration, compliance, and oversight for the Statewide Family coordinator" style="border-bottom: 1px dotted #007bff !important;">Support Coordinator (SFSC) project. This position is responsible for managing the entire lifecycle of subawards using the IRC’s Partnership Excellence for Equality and Results System (PEERS). The manager ensures that subgrantees comply with the California Department of Social Services (CDSS) requirements, funding regulations, and IRC policies. This role is critical in ensuring the timely and accurate disbursement of funds, maintaining robust internal controls, and providing technical assistance and capacity building to subgrantees. The Senior Subgrant Administrative Manager collaborates closely with program, finance, compliance, and MEAL teams to ensure high-quality and compliant implementation across all 11 Regional Network Hubs, exercising independent judgment in areas with significant compliance and financial risk.

Duties and Responsibilities:
The duties and responsibilities of the Senior Subgrant Administrative Manager include leading the full lifecycle of subawards in PEERS, which encompasses partner identification and onboarding, conducting due diligence and risk assessments, drafting and executing subawards, ongoing monitoring, managing amendments, and overseeing close-outs. The manager must ensure that all subgrant agreements align with approved scopes of work, budgets, CDSS requirements, and IRC partnership standards. Additionally, the manager is responsible for maintaining accurate and compliant subgrant documentation within IRC systems, ensuring consistency and quality of subgrant processes across all Regional Network Hubs. Compliance and risk management are also key responsibilities, requiring the manager to ensure subgrantee adherence to CDSS requirements, grant agreements, and applicable regulations. The manager will lead risk mitigation strategies and oversee the use of PEERS frameworks. Fiscal monitoring and disbursement oversight are crucial, involving collaboration with the Senior Finance Manager to oversee financial monitoring and reimbursement processes for all subgrants. The manager will review and approve invoices, conduct budget-to-actual analyses, and monitor cash flow to support timely disbursement of funds. Providing technical assistance and capacity building to subgrantees is also a significant part of the role, which includes developing and delivering training and resources to enhance subgrantee compliance capacity. Cross-functional coordination with program teams and finance teams is essential to align subgrant performance with service delivery goals and ensure accurate tracking of expenditures. Finally, the manager is responsible for ensuring timely submission of all required reports and maintaining accurate records of subgrant agreements and partner performance.

Required Qualifications:
The position requires a Bachelor’s degree in Finance, Accounting, Business Administration, Public Administration, or a closely related field. Equivalent combinations of education and relevant professional experience may be considered. A Master’s degree in Business Administration, Public Administration, or a related discipline is preferred. Essential experience includes a minimum of 7 years of progressive experience in grants management, subaward administration, financial compliance, or a closely related area. Candidates should have demonstrated experience managing complex, multi-site or statewide grant-funded programs, strong experience with subrecipient monitoring, due diligence, risk assessment, and compliance oversight. Experience managing state and/or federally funded programs and interpreting applicable regulatory requirements is also essential. Proven experience overseeing budgeting, financial reporting, and audit-related processes is required, along with experience working with nonprofit or community-based organizations as subgrantees or partners. The ability to manage multiple priorities and deadlines in a fast-paced environment is crucial. Preferred qualifications include experience with IRC systems such as PEERS, OTIS, or comparable grant management platforms, as well as experience providing training, coaching, or capacity building to implementing partners, and prior experience in humanitarian, refugee, or social service program contexts.

Educational Background:
Candidates must possess a Bachelor’s degree in Finance, Accounting, Business Administration, Public Administration, or a closely related field. A Master’s degree in Business Administration, Public Administration, or a related discipline is preferred, indicating a higher level of expertise and understanding of the complexities involved in grant management and compliance.

Experience:
The position requires a minimum of 7 years of progressive experience in grants management, subaward administration, financial compliance, or a closely related area. Candidates should have a strong background in managing complex, multi-site or statewide grant-funded programs, with demonstrated experience in subrecipient monitoring, due diligence, risk assessment, and compliance oversight. Experience managing state and/or federally funded programs is essential, as is the ability to interpret applicable regulatory requirements. Proven experience in budgeting, financial reporting, and audit-related processes is also necessary, along with experience working with nonprofit or community-based organizations as subgrantees or partners. The ability to manage multiple priorities and deadlines in a fast-paced environment is crucial for success in this role.

Languages:
While the job description does not specify mandatory languages, proficiency in English is likely essential given the nature of the work and the location in the United States. Additional language skills may be beneficial, particularly in languages spoken by the refugee and immigrant populations served by the IRC, enhancing communication and support for diverse communities.

Additional Notes:
This position operates in a remote work environment, with periodic field engagement required to support partner oversight and program implementation. The role requires semi-frequent travel within California, including visits to Regional Network Hubs and subgrantee sites. Participation in in-person and virtual meetings, trainings, convenings, site visits, and statewide coordination meetings is also expected. The IRC is an Equal Opportunity Employer, considering all applicants based on merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status, disability, or any other characteristic protected by applicable law. The compensation for this position ranges from $91,455 to $102,742, based on various factors including the labor market, job type, internal equity, and budget. The organization offers a comprehensive and competitive benefits package, including sick days, paid time off, medical and dental insurance, a retirement savings plan, disability and life insurance, and an Employee Assistance Program.