Senior Operations Assistant

Job Posting Organization:
The Asian Development Bank (ADB) is a leading multilateral development bank that was established in 196

• Its mission is to support inclusive, resilient, and sustainable growth across Asia and the Pacific. ADB works with its 69 member countries, of which 50 are from the Asia-Pacific region, to address complex challenges through innovative financial tools and strategic partnerships. The organization is headquartered in Manila, Philippines, and employs a diverse workforce dedicated to alleviating poverty and promoting sustainable development. ADB is committed to creating an inclusive environment where all employees are treated with respect and given equal opportunities, encouraging applications from candidates of all backgrounds, including women and individuals with disabilities.

Job Overview:
The Senior Operations Assistant position is situated within the Digital Sector Office (DIG) of the Sectors Department 2 (SD2) at ADB's headquarters in Manila. This role is crucial for providing technical and operational support to DIG's portfolio, which includes projects, technical assistance (TA), trust funds, and knowledge activities. The Senior Operations Assistant will be responsible for ensuring compliance with ADB procedures and facilitating the timely delivery of outputs from the DIG work program. The focus of this role is on execution, coordination, and operational reliability rather than policy formulation or analytical leadership. The position requires a proactive approach to managing day-to-day operational tasks and supporting the overall mission of ADB in fostering prosperity in Asia.

Duties and Responsibilities:
The Senior Operations Assistant will have a comprehensive set of responsibilities, including but not limited to: supporting the processing and administration of DIG projects, TAs, and trust funds; preparing, formatting, and quality checking routine documentation; coordinating internal clearances; maintaining records; and tracking milestones and timelines. The role also involves assisting in budget monitoring, commitment and disbursement tracking, and processing payments using ADB corporate systems. Additionally, the Senior Operations Assistant will support consultant recruitment and contract administration activities, maintain project databases and filing systems, provide operational and logistical support for DIG knowledge events, and assist in the maintenance of DIG digital platforms. The position requires coordination with various departments and internal service units to ensure smooth workflow execution and may involve performing other operational and administrative duties as assigned.

Required Qualifications:
Candidates for the Senior Operations Assistant position must possess a Bachelor's Degree in Public Sector Management, Computer Science, Information Technology, Development Studies, or a related field. A minimum of 5 years of professional experience in relevant areas such as Public Sector Management, Business Management, Development Studies, or Information Technology is required. Applicants should have a good understanding of ADB operational procedures, systems, and administrative workflows, or the ability to quickly acquire this knowledge. Proficiency in using corporate IT systems, databases, and standard office applications is essential. Strong coordination, organizational, and communication skills are also necessary, along with the ability to work independently on well-defined tasks and manage multiple priorities effectively.

Educational Background:
The educational background required for this position includes a Bachelor's Degree in a relevant field such as Public Sector Management, Computer Science, Information Technology, or Development Studies. This educational foundation is critical for understanding the complexities of the role and effectively supporting the operational needs of the Digital Sector Office.

Experience:
The position requires at least 5 years of professional experience in areas related to Public Sector Management, Business Management, Development Studies, Information Technology, or other relevant fields. This experience is vital for ensuring that the Senior Operations Assistant can effectively contribute to the operational support and administrative functions of the Digital Sector Office.

Languages:
While the job description does not specify mandatory languages, proficiency in English is likely essential given the international nature of ADB and its operations. Additional language skills may be considered advantageous, particularly those relevant to the Asia-Pacific region, as they could enhance communication and collaboration with diverse stakeholders.

Additional Notes:
This position is a fixed-term appointment with the option to renew, initially for a period of up to 3 years or until the Normal Retirement Date (NRD), whichever comes first. The decision to renew the appointment will depend on various factors, including the need for the specific skills and experience of the staff member, funding availability, and performance evaluations. The role offers a competitive salary and a comprehensive benefits package, including housing and education allowances (if applicable), expatriate benefits (if applicable), a retirement plan, medical and health benefits, paid leave, and life insurance plans. Staff on probation are not eligible to apply, and applicants for promotion or lateral transfer must have served in their current position for at least one year prior to the vacancy closing date.