Senior Purchasing Officer

Job Posting Organization:
FHI 360 is a nonprofit organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions for human development. Established in 1980, FHI 360 operates in more than 60 countries and has a diverse workforce of over 4,000 employees. The organization focuses on various sectors including health, education, economic development, and social justice, aiming to create a positive impact on communities worldwide.

Job Overview:
The Senior Purchasing Officer at STRIDES Morocco plays a crucial role in the procurement process for materials, parts, and equipment necessary for the company's operations. This position involves submitting and processing purchase orders in accordance with established policies and procedures, ensuring that procurement activities align with organizational goals. The officer will also monitor departmental costs and performance metrics to facilitate the approval and payment of transactions. A key aspect of this role is to coordinate purchasing activities with various departments to maintain optimal inventory levels, thereby supporting the overall efficiency of the organization. The Senior Purchasing Officer will be responsible for preparing and maintaining purchasing files, reports, and price lists, as well as assisting in the development of bid specifications and conducting competitive procurement processes that comply with US government regulations. This position requires a proactive approach to problem-solving and effective communication with both internal and external stakeholders to ensure that procurement activities meet compliance standards and organizational needs.

Duties and Responsibilities:
The Senior Purchasing Officer will be tasked with a comprehensive set of responsibilities including: preparing, maintaining, and reviewing purchasing files and reports; developing bid specifications; conducting competitive procurement processes; verifying requisition orders for accuracy; contacting suppliers to manage deliveries and resolve issues; approving bills for payment; maintaining compliance with organizational and government regulations; checking shipments for correctness; comparing supplier bids; maintaining documentation for purchase orders; assisting in the development of procurement policies; interacting with customers to ensure compliance; analyzing quotations; supervising order preparation; obtaining delivery certifications; conducting internal audits; processing requisitions; comparing costs and evaluating quality; managing equipment inventories; and performing other duties as required. This role demands a high level of organization, attention to detail, and the ability to work collaboratively across departments.

Required Qualifications:
Candidates must possess a strong knowledge of procurement methods and procedures, as well as a working understanding of company policies and standards related to procurement services. Excellent oral and written communication skills are essential, along with proficiency in Microsoft Office and other computer software. The ability to analyze and interpret data, identify errors, and prepare reports is crucial. Candidates should demonstrate strong analytical and problem-solving skills, and the ability to work both independently and as part of a team is necessary.

Educational Background:
A Bachelor's degree or an international equivalent in Business Administration or a related field is required for this position. This educational background provides the foundational knowledge necessary for effective procurement management and compliance with relevant regulations.

Experience:
Typically, candidates should have at least 5 years of experience in procurement and administrative support. Prior experience working on US government-funded projects or within non-governmental organizations (NGOs) is preferred. Familiarity with US government rules and regulations governing procurement, particularly for contracts, is also advantageous.

Languages:
Fluency in English, French, and Arabic is mandatory for this position. The ability to communicate effectively in these languages is essential for interacting with clients and staff, as well as for understanding procurement documentation and regulations.

Additional Notes:
This position is based in Rabat, Morocco, and is expected to involve less than 10% travel. The anticipated salary range for this role is MAD 240,000 - 300,000 annually, with the final offer determined by factors such as relevant experience, education, and internal equity. FHI 360 is committed to equal opportunity and affirmative action, ensuring a non-discriminatory hiring process. The organization emphasizes safeguarding against abuse and harassment in its work environments and requires all personnel to adhere to a code of conduct. Employment offers are contingent upon successful completion of screening checks, including reference and criminal record checks.