Fleet Coordinator

Job Posting Organization:
CIMMYT is a cutting-edge, non-profit, international organization dedicated to solving tomorrow’s problems today. Established as a core CGIAR Research Center, CIMMYT focuses on improving the quantity, quality, and dependability of production systems for basic cereals such as maize, wheat, triticale, sorghum, and millets. The organization operates primarily in the Global South, working to enhance the livelihoods and resilience of millions of resource-poor farmers. CIMMYT is committed to fostering partnerships that contribute to a more productive, inclusive, and resilient agrifood system while adhering to planetary boundaries. The organization is dedicated to reducing poverty, enhancing nutrition" style="border-bottom: 1px dotted #007bff !important;">food and nutrition security" style="border-bottom: 1px dotted #007bff !important;">security, and improving natural resources, making it a vital player in the global research partnership for a food-secure future. For more information, visit https://www.cimmyt.org/

Job Overview:
The Fleet Coordinator is responsible for the day-to-day management and coordination of the organization’s vehicle fleet. This role is crucial in ensuring that all vehicles are properly maintained, compliant with applicable regulations, cost-effective, and readily available to support the operational needs of CIMMYT. The Fleet Coordinator will work closely with drivers, vendors, and internal stakeholders to ensure smooth and efficient fleet operations, which is essential for the overall functioning of the organization. This position requires a proactive approach to fleet management, emphasizing the importance of safety, compliance, and cost management in all fleet-related activities.

Duties and Responsibilities:
The key responsibilities of the Fleet Coordinator include coordinating daily fleet operations, which involves vehicle assignment and scheduling to meet the organization's needs. The Coordinator will monitor vehicle maintenance, inspections, repairs, and service intervals to ensure that all vehicles are in optimal condition. Maintaining accurate and up-to-date fleet records is essential, including documentation of registration, insurance, maintenance logs, mileage, and fuel usage. The Fleet Coordinator must ensure compliance with local, state, SRE, and federal transportation regulations, coordinating with vendors and service providers for repairs, fuel management, and TAG administration. Additionally, the Coordinator will track and manage fleet-related costs, supporting budgeting and cost-reduction initiatives. Investigating vehicle incidents, accidents, and insurance claims is also part of the role, ensuring proper documentation and follow-up. Communication with drivers regarding vehicle usage, policies, and safety procedures is vital, as is supporting fleet safety programs and ensuring driver compliance with internal policies. The Fleet Coordinator will also assist with the procurement, replacement, and disposal of fleet vehicles as necessary.

Required Qualifications:
Candidates must possess a high school diploma or equivalent, with an Associate’s or Bachelor’s degree preferred. A minimum of 3–5 years of experience in fleet management, logistics, transportation, or a related field is required. Experience working with vendors and managing operational processes is essential for this role. The ideal candidate should demonstrate strong organizational and time management skills, proficiency in Microsoft Office, and a basic knowledge of vehicle maintenance and mechanical concepts. Familiarity with transportation regulations and practices is also important, along with excellent communication and interpersonal skills. Strong problem-solving and analytical abilities are crucial for success in this position.

Educational Background:
The educational background required for the Fleet Coordinator position includes a high school diploma or equivalent, with a preference for candidates holding an Associate’s or Bachelor’s degree. This educational foundation is important for understanding the complexities of fleet management and the operational processes involved in logistics and transportation.

Experience:
The position requires candidates to have 3–5 years of relevant experience in fleet management, logistics, transportation, or a related field. This level of experience is necessary to ensure that the Fleet Coordinator can effectively manage the organization's vehicle fleet and navigate the challenges associated with fleet operations.

Languages:
While the job description does not specify mandatory languages, proficiency in Spanish is likely essential given the location in Mexico. Additional language skills may be beneficial but are not explicitly stated as requirements.

Additional Notes:
CIMMYT offers an attractive remuneration package that includes support for continuous professional development. In addition to the provisions of the Mexican Labor Law, the benefits package includes a year-end bonus equivalent to 40 days, a vacation premium of 56%, life and medical insurance, supermarket coupons, a savings fund, and social Mexican benefits such as IMSS and SAR / Infonavit. Candidates must have legal documents to work in Mexico, and only short-listed candidates will be contacted. This position will remain open until filled, and CIMMYT is committed to fostering a multicultural work environment that values gender equality, teamwork, and respect for diversity.