Lease Processing Assistant

Job Posting Organization:
The position is located within the Facilities Management Section at the Economic Commission for Africa (ECA), which is part of the United Nations. The ECA was established to promote the economic and social development of African countries and to foster regional integration. The organization aims to support member states in achieving sustainable development goals and enhancing their economic performance. The ECA operates in multiple countries across the African continent, working with various stakeholders to address challenges and opportunities in the region. The organization employs a diverse workforce dedicated to improving the lives of people in Africa through effective policy advice, capacity building, and knowledge sharing.

Job Overview:
The Lease Processing Assistant plays a crucial role in the Facilities Management Section at the Economic Commission for Africa (ECA). This position is responsible for managing the lifecycle of real estate leases, which includes creating, renewing, and terminating leases as necessary. The assistant will work closely with various stakeholders, including facility planners, managers, and finance sections, to ensure that all lease-related processes are executed efficiently and accurately. The role requires a strong understanding of financial administration and the ability to analyze rental markets and associated services. The assistant will also be involved in preparing comprehensive service catalogues and conducting market surveys to assess rental conditions in Addis Ababa. This position is expected to last for a duration of nine months, during which the assistant will contribute to the overall management of facilities and ensure compliance with organizational policies and procedures.

Duties and Responsibilities:
The Lease Processing Assistant will undertake a variety of duties and responsibilities, including but not limited to: creating, managing, renewing, and terminating real estate leases; filling out forms for new contracts and liaising with the Supply Chain Management Section (SCMS) for business partner creation; collaborating with facility planners for the creation of architectural and usage objects; checking business partners for lease contracts; creating lease out contracts (both external and internal); liaising with lease approvers for contract approval; updating lease contract information; simulating postings for lease contracts; coordinating with UN agencies for coding blocks; confirming cash flow correctness after posting simulations; liaising with finance sections for actual postings; updating commercial and catering service contracts in the system; preparing annual rental income data; conducting rental market surveys; analyzing existing Memoranda of Understanding (MOUs); and preparing a comprehensive service catalogue for Facilities Management Services (FMS). The assistant will also perform other related activities as assigned by the Chief of the PPI Unit.

Required Qualifications:
Candidates must have completed high school education and possess financial knowledge along with administrative skills. A minimum of five years of progressive experience directly related to finance and accounting is required. Experience working within the United Nations system is considered an asset, as it provides familiarity with the organization's processes and standards. The ability to work collaboratively with various stakeholders and manage multiple tasks effectively is essential for success in this role.

Educational Background:
The minimum educational requirement for this position is the completion of high school. Candidates are expected to have a solid foundation in financial principles and administrative practices, which will be critical in managing lease processes and financial transactions effectively.

Experience:
The position requires at least five years of progressive experience in finance and accounting. This experience should be directly related to the responsibilities of managing leases and financial transactions. Familiarity with the United Nations system is advantageous, as it indicates an understanding of the organization's operational framework and standards.

Languages:
Fluency in English is mandatory for this position, as it is the working language of the United Nations. Proficiency in additional languages may be considered beneficial but is not explicitly required for this role.

Additional Notes:
The position is for a fixed duration of nine months, and it is important to note that the United Nations does not charge any fees at any stage of the recruitment process, including application, interview, or training. Candidates should be aware that the organization does not request information regarding applicants' bank accounts.