Budget Monitoring and Administration Specialist

Job Posting Organization:
UNICEF, established in 1946, operates in over 190 countries and territories with a mission to save children's lives, defend their rights, and help them fulfill their potential. The organization is committed to promoting the rights of every child and emphasizes equity, ensuring that all children have the opportunity to survive and thrive without discrimination. UNICEF is known for its diverse opportunities for professional and personal development, fostering a culture of belonging and growth, and providing an attractive compensation and benefits package.

Job Overview:
The position of Budget Monitoring and Administration Specialist at UNICEF involves a range of specialized functions aimed at ensuring effective budget management and administrative support. The role requires monitoring budgets and financial expenditures, ensuring compliance with UNICEF regulations, and providing support for budget revisions and preparations. The specialist will also be responsible for maintaining accurate records and documents related to budget monitoring, as well as managing asset tracking and verification processes. This position is crucial for ensuring that UNICEF's resources are utilized effectively to support its mission of promoting children's rights and welfare.

Duties and Responsibilities:

• Monitor budgets and financial expenditures, ensuring compliance with UNICEF rules and regulations.
• Provide support on budget revision and preparation, and maintain records for budget monitoring of project implementation.
• Ensure timely and accurate updating of newly procured assets in the master database and VISION system.
• Conduct quarterly updates on asset movements and oversee the receipt of goods into the warehouse.
• Serve as the alternate secretary of the Property Survey Board (PSB) Committee, coordinating meetings and organizing the classification of obsolete assets.
• Lead the annual asset verification exercise, maintaining accurate records and preparing reports on findings.
• Support management of administrative supplies and office equipment, ensuring compliance with organizational standards.
• Facilitate communication and workflow within the organizational unit to enhance operational efficiency.
• Make logistical arrangements for capacity development activities and conferences. 1
• Process invoices and maintain attendance records for staff.

Required Qualifications:
Completion of secondary education is required, with any certification in administration being desirable. A bachelor's degree in social sciences, business management, administration, finance, or a relevant field is preferred. A master's degree may replace additional years of experience. Candidates should have at least 6 years of progressively responsible experience in asset management, inventory control, administrative support, and data management.

Educational Background:
Candidates must have completed secondary education, with a preference for those holding a bachelor's degree in relevant fields such as social sciences, business management, or finance. Additional certifications in administration are desirable, and a master's degree may substitute for some years of required experience.

Experience:
At least 6 years of relevant experience is required, particularly in asset management, inventory control, and administrative support within multi-location operations. Experience in data entry, record-keeping, and compliance with internal controls is essential. Familiarity with fleet or facilities management is considered an advantage.

Languages:
Fluency in English and Arabic is mandatory. Knowledge of another official UN language (Chinese, French, Russian, or Spanish) or a local language is considered an asset.

Additional Notes:
The position is full-time and may involve working in humanitarian contexts. UNICEF promotes an inclusive workforce and encourages applications from all qualified candidates, particularly women and individuals with disabilities. The organization does not charge any fees during the recruitment process and emphasizes the importance of safeguarding children's rights.