EpiC Kazakhstan Office Assistant

Job Posting Organization:
FHI 360 is a non-profit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Established with a mission to address interrelated development challenges, FHI 360 employs experts across various fields including Health, Education, Nutrition, Environment, Economic Development, Civil Society, Gender, Youth, Research, and Technology. The organization operates in more than 60 countries, including all 50 U.S. states and U.S. territories, showcasing its extensive reach and commitment to global health and development.

Job Overview:
The EpiC Kazakhstan Office Assistant will be an integral part of the EpiC project, which is focused on achieving and maintaining HIV epidemic control in Central Asia. This position will involve a variety of administrative and office support duties aimed at creating a safe and welcoming workplace. The Office Assistant will work closely with the EpiC Kazakhstan Project Director and will be responsible for ensuring smooth office operations, supporting project activities, and facilitating communication among team members and external stakeholders. The role is crucial for maintaining the efficiency of the office and supporting the overall goals of the EpiC project, which aims to enhance HIV case-finding, prevention, and treatment programming in the region.

Duties and Responsibilities:
The Office Assistant will perform a range of administrative tasks including serving as the primary point of contact for internal and external communications, managing incoming and outgoing mail, maintaining office cleanliness, and ensuring compliance with security" style="border-bottom: 1px dotted #007bff !important;">security-policies" style="border-bottom: 1px dotted #007bff !important;">security policies. Responsibilities also include coordinating team meetings, managing office supplies, providing logistical support for staff travel, and assisting with HR-related tasks such as tracking leave balances and onboarding new staff. The role requires effective communication and organizational skills to ensure that the office operates smoothly and efficiently, while also supporting the project’s objectives.

Required Qualifications:
Candidates must possess a Bachelor’s degree or equivalent in Business Administration, Human Resources Management, or a related field. Proficiency in MS Office Suite (Word, Outlook, Excel, PowerPoint, and Access) is essential. Prior experience in a non-governmental organization (NGO) is desirable, as is fluency in Kazakh, Russian, and English, with excellent oral and written communication skills being a must.

Educational Background:
A Bachelor’s degree in Business Administration, Human Resources Management, or a related field is required for this position. This educational background provides the necessary foundation for understanding the administrative and human resources functions that the Office Assistant will be responsible for.

Experience:
The position requires candidates to have demonstrated experience in administrative roles, particularly within an NGO setting. Familiarity with office management and support functions is essential, as well as experience in handling communications and logistical arrangements for staff and visitors.

Languages:
Fluency in written and spoken Kazakh, Russian, and English is mandatory for this position. Proficiency in these languages is crucial for effective communication within the team and with external stakeholders, as the role involves significant interaction with diverse groups.

Additional Notes:
The position is based in Almaty, Kazakhstan, and is open to residents of Kazakhstan. Travel requirements are minimal, estimated at less than 10%, primarily within the Republic of Kazakhstan. The job posting outlines that it is not a contract of employment and management reserves the right to review and revise the job description as needed. FHI 360 is committed to equal opportunity and affirmative action, ensuring a non-discriminatory hiring process. The organization also emphasizes safeguarding against abuse and harassment, requiring all personnel to adhere to a code of conduct.