Assistant(e) People & Culture (P&C)

Job Posting Organization:
UNICEF, established in 1946, is a United Nations agency dedicated to providing humanitarian and developmental aid to children worldwide. Its mission is to ensure that every child has access to essential services such as health care, nutrition, clean water, and quality education, while also protecting them from violence and exploitation. UNICEF operates in numerous countries, focusing on the most vulnerable children and advocating for their rights as outlined in the Convention on the Rights of the Child. The organization emphasizes the importance of survival, development, and the realization of every child's potential to build a better world. In Mauritania, UNICEF plays a crucial role in promoting children's rights and implementing programs aimed at improving their well-being, particularly through its People & Culture team, which is pivotal in creating a supportive work environment for staff. The organization is currently undergoing significant reforms under the Future Focus Initiative (FFI) to optimize processes and enhance human resource management capabilities, focusing on strategic workforce planning, diversity, equity, inclusion, and staff well-being.

Job Overview:
The Assistant(e) People & Culture (P&C) will work under the close supervision of the People & Culture Specialist and will be responsible for various administrative tasks that support personnel management activities. This role is essential in ensuring that the UNICEF office in Mauritania operates efficiently and effectively, particularly in the context of humanitarian challenges. The assistant will participate in the recruitment process for UN Volunteers and staff, ensuring compliance with UNICEF's rules and procedures. They will also facilitate the onboarding process for new staff, maintain up-to-date HR data, manage leave plans, and contribute to communication efforts within the HR department. The position requires a proactive approach to support innovative HR projects and improve existing processes, ensuring that the office meets its strategic goals related to diversity and inclusion. The assistant will play a key role in fostering a collaborative and engaged workplace culture, which is vital for achieving UNICEF's objectives in Mauritania and making a lasting impact on children's lives.

Duties and Responsibilities:
The duties and responsibilities of the Assistant(e) People & Culture (P&C) include: participating in the recruitment of UN Volunteers and staff, preparing and publishing job vacancies, organizing tests and interviews, ensuring compliance with recruitment processes; facilitating the onboarding of new staff by providing necessary documents and information; maintaining daily updates of HR data including recruitment, training, and staff attendance; managing leave plans and tracking staff presence; assisting in the management of consultants; supporting HR communication activities by drafting content and simplifying processes; participating in innovative HR projects; liaising with HR colleagues in other offices to share best practices; maintaining and updating HR databases; contributing to the office's diversity and inclusion strategy; preparing necessary correspondence and communications; ensuring electronic records are updated and confidential; planning meetings and documenting minutes; contributing to the establishment of key performance indicators (KPIs) for HR initiatives; analyzing HR data for continuous improvement; and performing any other related tasks as assigned.

Required Qualifications:
The position requires a strong understanding of human resources principles and practices, as well as familiarity with recruitment processes and onboarding procedures. The candidate should possess excellent organizational skills, attention to detail, and the ability to manage multiple tasks simultaneously. Strong communication skills, both written and verbal, are essential for effective collaboration within the team and with other stakeholders. The assistant should demonstrate a commitment to diversity, equity, and inclusion, and be able to contribute to a positive work environment. Proficiency in using HR information systems and databases is also required, along with the ability to analyze data and generate reports.

Educational Background:
Candidates should have a degree in human resources management, business administration, social sciences, or a related field. A background in international development or humanitarian work is an advantage, as it provides context for the challenges faced in the sector. Additional certifications in HR practices or management would be beneficial and demonstrate a commitment to professional development in the field.

Experience:
The ideal candidate should have at least 1-2 years of experience in human resources or administrative roles, preferably within an international organization or non-profit sector. Experience in recruitment, onboarding, and HR data management is highly desirable. Familiarity with the UN system and its policies would be an asset, as well as experience working in multicultural environments.

Languages:
Fluency in French is mandatory, as it is the primary language of communication in the office. Proficiency in English is also highly desirable, as it facilitates communication with international colleagues and stakeholders. Knowledge of Arabic would be an additional asset, enhancing the ability to engage with local communities and partners.

Additional Notes:
This position is a volunteer role, and the duration of the contract is typically aligned with the needs of the UNICEF office in Mauritania. The role is full-time, and the assistant will be expected to work collaboratively with the People & Culture team and other departments. The position may involve some travel within the country to support field operations. Compensation details are not specified, but volunteers may receive certain benefits such as training opportunities and professional development support.