Human Resources Assistant

Job Posting Organization:
The Danish Refugee Council (DRC) is a prominent protection agency established with the mission to protect, advocate for, and promote durable solutions for populations affected by displacement. Since its inception, DRC has been actively involved in humanitarian efforts, particularly in Ukraine since 201

• The organization has grown significantly, currently employing over 800 staff members in Ukraine alone. DRC operates in various sectors including Protection, Livelihoods, Shelter/NFIs, and Humanitarian Disarmament and Peacebuilding, utilizing direct interventions, support to duty bearers, and partnerships with civil society organizations (CSOs). The organization is committed to adapting its durable solutions portfolio to meet the evolving needs of the communities it serves.

Job Overview:
As a Human Resources Assistant at DRC, you will play a crucial role in providing comprehensive HR support in alignment with both DRC and national policies and procedures. Reporting to the HR & Administration Team Leader and receiving technical guidance from the Country HR Manager, your primary responsibility will be to ensure that HR-related tasks within the Area Office are executed efficiently. This includes supporting various HR functions such as recruitment and onboarding processes, maintaining accurate HR records, assisting with Code of Conduct-related matters, and offering guidance to staff on HR-related topics. Your role is pivotal in fostering a supportive work environment and ensuring compliance with labor laws and organizational policies.

Duties and Responsibilities:
Your main duties and responsibilities will encompass a wide range of HR functions. You will assist management and employees with HR-related issues and concerns, facilitate the recruitment process for the area by advertising positions, preparing long lists of candidates, organizing interviews, conducting reference checks, and managing relevant documentation. You will also ensure compliance with personnel documentation in accordance with labor law and personal data protection regulations. Interaction with the DRC Country Office will be essential to ensure timely and accurate documentation turnover. Additionally, you will assist with the hiring, transfer, and dismissal of employees, ensuring adherence to labor legislation and organizational regulations. You will manage employee personal files, ensure compliance with leave policies, prepare internal orders, and maintain payroll-related HR inputs by preparing timesheets for all employees in your area of responsibility. As an HR User in data management systems, you will oversee the hiring, termination, and extension of employee contracts, check leave requests and approvals, and manage benefits and compensation. Furthermore, you will facilitate the performance appraisal process and ensure that learning and development opportunities are accessible to employees. Lastly, you will assist or lead initiatives aimed at promoting employee well-being.

Required Qualifications:
To be considered for this position, candidates must possess a university degree in HR Management and Labor Economics, Law, Social Science, or a related field. A solid understanding of labor law is essential, along with practical experience in HR administration, which includes preparing and processing hiring, contract extensions, transfers, and terminations, as well as maintaining employee records and personal files. Fluency in written and spoken Ukrainian is mandatory, and proficiency in Microsoft Office applications such as Word, Excel, PowerPoint, and Outlook is required. Candidates should demonstrate strong attention to detail and the ability to manage multiple priorities effectively.

Educational Background:
The educational background required for this position includes a university degree in a relevant field such as HR Management and Labor Economics, Law, or Social Science. This educational foundation is crucial for understanding the complexities of human resource management and labor legislation, which are integral to the role.

Experience:
Candidates should have a minimum of 1 year of experience in human resource management, administration, recruitment, or a related field. This experience is vital for effectively managing HR tasks and supporting the organization's HR functions.

Languages:
Fluency in written and spoken Ukrainian is mandatory for this position. Additionally, an intermediate level of English (speaking, reading, and writing) is desirable, as it will facilitate communication within the organization and with international partners.

Additional Notes:
The position offers a contract length of 3 months with a probation period, which may be extended based on performance and funding availability. The designation of the duty station is Sumy, and the start date is as soon as possible. Salary and conditions will be in accordance with the Danish Refugee Council’s Terms of Employment for employees on national contracts. Candidates are required to upload a cover letter and an updated CV (no longer than four pages) in English as part of the application process. Applications sent via email will not be considered. The closing date for applications is March 31st, 2026, and candidates are encouraged to apply as soon as possible, as interviews may be conducted on a rolling basis. DRC reserves the right to select a candidate before the vacancy close date once a suitable candidate has been identified.