Individual Contractor for Contract Management

Job Posting Organization:
The job posting organization is the United Nations, which is an intergovernmental organization founded in 194

• The UN aims to promote peace, security" style="border-bottom: 1px dotted #007bff !important;">security, and cooperation among countries. It has a mission to foster international collaboration to address global challenges such as poverty, inequality, and climate change. The organization operates in numerous countries worldwide, with a significant presence in various regions, including Africa, Asia, Europe, and the Americas. The UN employs thousands of individuals across different roles and sectors, working towards its goals of sustainable development and humanitarian assistance.

Job Overview:
The Individual Contractor will play a crucial role in assisting the Contract Management Unit by engaging in various contract management activities that align with the organization's Procurement Manual, Rules and Regulations, and the Procurement Practitioner’s Handbook. The contractor will be expected to ensure that all contract-related activities are conducted in the best interest of the organization, maintaining compliance and efficiency throughout the contract lifecycle. This position is vital for supporting the management of service, supply, and equipment maintenance contracts, monitoring performance, and ensuring adherence to contractual obligations. The contractor will also be involved in drafting essential procurement documents and providing analytical support for decision-making processes. The expected duration of this contract is nine months, during which the contractor will work closely with the Senior Contract Management Assistant and the Chief of Section to fulfill these responsibilities effectively.

Duties and Responsibilities:
The duties and responsibilities of the Individual Contractor include: A. Contract Administration & Oversight: Supporting the management of service, supply, and equipment maintenance contracts, ensuring compliance with contract terms and conditions; monitoring contract performance, including deliverables, timelines, invoices, and adherence to obligations; conducting periodic checks on contractors’ performance for contracts involving maintenance/repair of UN-owned equipment and assets; documenting and tracking contract violations; and following up on corrective actions and risk mitigation. B. Procurement & Technical Support: Assisting in drafting Statements of Work (SOWs), Requirements, Source Selection Plans, evaluation matrices, and Requests for Proposals (RFPs); analyzing procurement requests, advising requisitioners, and ensuring data accuracy from award to contract termination; supporting post-award administration including amendments, extensions, and contract close-out processes. C. Compliance, Quality Assurance & Issue Resolution: Ensuring contractor compliance with contracts and coordinating with Procurement, Legal, and other units on claims, disputes, warranties, and contractual remedies; responding to audit observations and supporting the implementation of Standard Operating Procedures and administrative instructions; reviewing invoices and verifying payments against contract terms, including addressing non-payment, overpayment, and underpayment issues. D. Data Management & Reporting: Maintaining organized contract files and monitoring contract lifecycles, renewals, and documentation; providing analytical support through dashboards, charts, and reports for planning and decision-making; consolidating procurement data and preparing updates for management. E. Coordination & Stakeholder Engagement: Maintaining positive relationships with contractors and stakeholders involved in contract delivery; liaising with internal units, suppliers, and clients to ensure cohesive contract management processes.

Required Qualifications:
The required qualifications for this position include a High School Diploma as a minimum requirement. Additionally, a CIPL Level 4 Diploma, a Master's degree in Logistics and Supply Chain Management, or a Master's degree in Business Administration/Finance and Accounting are considered assets. Additional training in data science is also advantageous. Candidates should possess strong analytical skills and a solid understanding of procurement and contract management principles, as well as familiarity with supply chain processes and UN administrative procedures.

Educational Background:
Candidates are required to have at least a High School Diploma. However, higher educational qualifications such as a CIPL Level 4 Diploma or a Master's degree in relevant fields like Logistics and Supply Chain Management, Business Administration, Finance, or Accounting are highly desirable. Additional training in data science is considered an advantage, indicating a preference for candidates who are equipped with modern analytical skills.

Experience:
The position requires at least ten years of progressively responsible experience in contract management, procurement, business administration, accounting, or IT. This extensive experience is essential to ensure that the contractor can effectively manage multiple contracts, navigate complex procurement processes, and provide the necessary technical support. Familiarity with contract and procurement-related software and database management is desirable, as is experience with data management and monitoring within UN contract and procurement systems.

Languages:
Fluency in oral and written English is mandatory for this position, as English is one of the working languages of the United Nations Secretariat. Excellent English writing ability is a must, as the contractor will be required to prepare reports, evaluations, and negotiation documents. Knowledge of French or another official United Nations language is considered an advantage, enhancing the contractor's ability to communicate effectively in a multilingual environment.

Additional Notes:
The job posting does not specify additional notes regarding contract duration, seniority level, or compensation details. However, it is important to note that the United Nations does not charge any fees at any stage of the recruitment process, including application, interview meetings, processing, or training. The organization also emphasizes that it does not concern itself with information on applicants’ bank accounts, ensuring a transparent and ethical recruitment process.