Project Associate (Referral/Affiliated Contractor)

Job Posting Organization:
The International Organization for Migration (IOM) was established in 1951 and is a Related Organization of the United Nations. It is the leading UN agency in the field of migration, working closely with governmental, intergovernmental, and non-governmental partners. IOM's mission is to promote humane and orderly migration for the benefit of all, saving lives and protecting people on the move. The organization drives solutions to displacement and facilitates pathways for regular migration while providing services and advice to governments and migrants. IOM is committed to fostering a respectful, inclusive, and supportive workplace where all employees can thrive professionally and feel valued. The organization operates in numerous countries worldwide, focusing on various aspects of migration and humanitarian assistance, and aims to harness the full potential of migration to strengthen its support to people on the move.

Job Overview:
The Project Associate position involves supporting the implementation and monitoring of National Referral Mechanism related project activities. The role requires the candidate to assist in forging strategic alliances with map referral partners and promoting a collective approach to resource management in migration-related interventions. The Project Associate will be responsible for retrieving, compiling, summarizing, analyzing, and presenting information/data on referrals conducted from IOM to various partners. This position also entails monitoring the project budget, verifying the availability of funds, and updating budget-related information. The Project Associate will act as a focal point for administrative coordination of project implementation, which involves extensive liaison with diverse organizational units and external parties. The role includes drafting status reports, identifying shortfalls in delivery, and suggesting remedial actions. The candidate will also be responsible for organizing meetings, workshops, and training sessions, as well as participating in meetings and conferences to assist in coordinating implementation activities with local authorities, partners, and other stakeholders relevant to the project. The Project Associate will also monitor the work of implementing partners and provide guidance/training to new or junior staff, ensuring compliance with project objectives.

Duties and Responsibilities:
The duties and responsibilities of the Project Associate include:

• Supporting the mapping of referral partners and forging strategic alliances to enhance resource management in migration-related interventions.
• Assisting in the implementation and monitoring of project activities related to the National Referral Mechanism.
• Retrieving, compiling, summarizing, analyzing, and presenting data on referrals conducted from IOM to various partners.
• Monitoring the project budget, verifying fund availability, obtaining necessary approvals, and updating budget-related information.
• Acting as the focal point for administrative coordination of project implementation, involving extensive liaison with various organizational units and external parties.
• Drafting status reports, identifying delivery shortfalls, and suggesting remedial actions to the supervisor.
• Drafting correspondence on project issues and preparing reports, briefing notes, graphics, statistical tables, presentations, and other documentation.
• Responding to complex information requests and inquiries, maintaining files/records, and organizing meetings, workshops, and training sessions.
• Participating in meetings and conferences, assisting in coordinating implementation activities with local authorities, partners, UN agencies, intergovernmental and non-governmental organizations, donors, and other stakeholders. 1
• Monitoring the work of implementing partners and reporting non-compliances to the supervisor. 1
• Providing guidance and training to new or junior staff. 1
• Performing other related duties as assigned.

Required Qualifications:
The required qualifications for the Project Associate position include:

• A Bachelor’s degree in business administration or a related field from an accredited institution with three years of relevant professional experience; or a high school diploma with five years of relevant professional experience.
• Proficiency in Microsoft Office applications such as Word, Excel, PowerPoint, and Outlook.
• Attention to detail and the ability to organize paperwork methodically.
• Discretion, client-oriented approach, patience, and a willingness to learn new things.
• Prior work experience with international humanitarian organizations, non-governmental, or government institutions in a multicultural setting is an advantage.
• In-depth knowledge of migration-related subject areas dealt with by the organization, as well as knowledge of UN and bilateral donor programming, financial rules and regulations, and International Public Sector Accounting Standards (IPSAS).

Educational Background:
The educational background required for the Project Associate position includes a Bachelor’s degree in business administration or a related field from an accredited institution. Alternatively, candidates with a high school diploma and five years of relevant professional experience may also apply. The educational qualifications should be complemented by relevant professional experience in the field.

Experience:
The level of experience needed for the Project Associate position includes a minimum of three years of relevant professional experience for candidates with a Bachelor’s degree, or five years for those with a high school diploma. Candidates should have proficiency in Microsoft Office applications and prior work experience with international humanitarian organizations or similar institutions in a multicultural setting is considered an advantage. The role requires a strong attention to detail, organizational skills, and the ability to manage multiple tasks effectively.

Languages:
For this position, fluency in English and Amharic is required, both oral and written. Additionally, a working knowledge of other local languages is desirable, which can enhance communication and collaboration with local partners and stakeholders.

Additional Notes:
The position is classified as an Affiliated Contractor role, and IOM covers affiliated contractors against occupational accidents and illnesses under the Compensation Plan (CP) free of charge for the duration of the consultancy. However, IOM does not provide evacuation or medical insurance for non-occupational accidents and illnesses, and consultants are responsible for their own medical insurance for such cases. Candidates will be required to provide written proof of medical coverage before commencing work. Any offer made to the candidate is subject to funding confirmation, and the appointment will be contingent upon certification of medical fitness, accreditation, residency or visa requirements, and security" style="border-bottom: 1px dotted #007bff !important;">security clearances. IOM maintains a zero-tolerance policy on conduct incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, and discrimination. IOM does not charge a fee at any stage of the recruitment process and only accepts duly completed applications submitted through the IOM e-Recruitment system.