Admin/HR Associate

Job Posting Organization:
The United Nations Population Fund (UNFPA) is the lead United Nations agency focused on reproductive health and rights, and population issues. Established in 1969, UNFPA operates in over 150 countries, with a mission to ensure that every pregnancy is intended, every childbirth is safe, and every young person's potential is fulfilled. The organization is committed to promoting gender equality and empowering women and girls, and it plays a crucial role in addressing global challenges such as maternal health, family planning, and gender-based violence. UNFPA's strategic plan for 2026-2029 outlines its goals and objectives in response to a complex global environment, aiming to accelerate the implementation of the Programme of Action from the International Conference on Population and Development (ICPD) and achieve the Sustainable Development Goals by 203

• With a focus on evidence-based policies and rights-based approaches, UNFPA seeks to build a world where fundamental human rights are respected and upheld, and where individuals can thrive and contribute to their communities.

Job Overview:
The Admin/HR Associate position is integral to the effective management of human resources and administration within the UNFPA Country Office. This role requires a client-oriented and results-focused approach, ensuring compliance with UN rules and regulations while providing support and guidance to both internal and external clients. The Associate will work closely with operations and program staff, facilitating smooth delivery of HR services and contributing to the overall mission of UNFPA. The position involves mastering relevant rules, guidelines, processes, and procedures, and interpreting them to provide accurate advice and information. The Admin/HR Associate will report directly to the International Operations Manager and will play a key role in enhancing the HR management processes through the development of standard operating procedures (SOPs) and the implementation of best practices in HR management.

Duties and Responsibilities:
The Admin/HR Associate will be responsible for a variety of tasks related to human resource management and administration. Key duties include ensuring the administration and implementation of HR strategies and policies, ensuring compliance with UN rules and regulations, and providing advice on corporate strategies and personnel rules. The Associate will organize recruitment processes, including drafting job descriptions, screening candidates, and participating in interview panels. They will monitor and track contracts and transactions related to recruitment and benefits, and maintain the office attendance register. Additionally, the Associate will facilitate knowledge building and sharing within the office, support the tracking and reporting of HR management indicators, and organize learning and training events. Effective communication is essential, as the Associate will maintain accurate personnel files and prepare reports and analyses related to personnel activities. Other responsibilities may include conducting reference checks and performing any other relevant activities as assigned by the Supervisor and Senior Management.

Required Qualifications:
Candidates for the Admin/HR Associate position should possess a minimum of a high school education, with a Bachelor's Degree in Business Administration or a related field considered an asset. A thorough knowledge of modern office procedures and general office management is required, along with at least 6 years of relevant experience in Human Resources or Administration. Experience working with UN agencies is a plus. Excellent communication skills and proficiency in current office software applications are essential for success in this role. The ideal candidate will demonstrate integrity, commitment to UNFPA and the UN system, and an ability to embrace cultural diversity and change.

Educational Background:
The educational background required for the Admin/HR Associate position includes a minimum of a high school diploma. A Bachelor's Degree in Business Administration or a related field is preferred and considered an asset. This educational foundation will provide the necessary knowledge and skills to effectively manage human resources and administrative tasks within the UNFPA framework.

Experience:
The position requires at least 6 years of relevant experience in Human Resources or Administration. Candidates should have a thorough understanding of modern office procedures and general office management practices. Experience with UN agencies is highly desirable, as it provides familiarity with the specific rules and regulations governing personnel management within the UN system. The candidate should also demonstrate a proven track record of effective communication and collaboration in a professional environment.

Languages:
Fluency in English is mandatory for the Admin/HR Associate position, as it is the primary language of communication within the UNFPA. Knowledge of the local language is considered desirable and may enhance the candidate's ability to interact effectively with local stakeholders and clients.

Additional Notes:
This position offers an attractive remuneration package, including a competitive net salary, health insurance, and other applicable benefits. UNFPA is committed to providing a work environment that reflects values of gender equality, diversity, integrity, and a healthy work-life balance. The organization encourages women, individuals from the LGBTQIA+ community, minority ethnic groups, indigenous populations, persons with disabilities, and other underrepresented groups to apply. Reasonable accommodations may be provided to applicants with disabilities upon request to support their participation in the recruitment process. UNFPA promotes equal opportunities in terms of appointment, training, compensation, and selection for all, regardless of personal characteristics and dimensions of diversity. The selection and appointment process may be subject to background and reference checks, medical clearance, visa issuance, and other administrative requirements. UNFPA does not charge any fees in connection with the application or recruitment process.