Volontaire en ligne Assistant-e à la Représentation en ligne

Job Posting Organization:
UNFPA, the United Nations sexual and reproductive health agency, is dedicated to ensuring that every pregnancy is wanted, every childbirth is safe, and every young person's potential is fulfilled. Established as a part of the United Nations system, UNFPA operates in numerous countries worldwide, focusing on reproductive health and rights, gender equality, and population data. The organization aims to improve the quality of reproductive health services and strengthen national mechanisms and capacities to combat discriminatory social and gender norms. UNFPA has been actively involved in various programs and initiatives to enhance the well-being of individuals and communities, particularly in developing countries.

Job Overview:
The position of Volontaire en ligne Assistant-e à la Représentation en ligne is crucial for supporting the implementation of the 9th Cooperation Program between Burundi and UNFPA for the period 2024-202

• This program aims to enhance the quality of reproductive health services, strengthen national capacities, and improve data production and utilization for national planning. The online volunteer will work under the direct supervision of the Personal Assistant to the Representative and will coordinate with the Resident Representative of UNFPA Burundi to set priorities. The role involves various tasks that contribute to the overall mission of UNFPA in Burundi, focusing on improving reproductive health services and addressing social and gender norms.

Duties and Responsibilities:
The Volontaire en ligne will be responsible for a variety of tasks including: assisting in the drafting of speeches, briefing notes, and talking points; writing official correspondence and institutional messages; conducting contextual research and partner analysis; supporting the Personal Assistant of the Representative with office and secretarial tasks while adhering to UNFPA guidelines and confidentiality standards; maintaining the representation's physical and electronic filing system; managing the Representative's agenda, appointments, and meetings, including preparing meeting minutes; assisting in travel planning with the Senior Driver; facilitating and preparing essential documents for the Resident Representative's meetings and missions; preparing correspondence and directives for the Resident Representative's signature and following up as necessary; organizing commemorative days mandated by UNFPA; performing office tasks such as printing, scanning, and photocopying; and providing support in other areas as needed, including preparing institutional presentations.

Required Qualifications:
Candidates for this position should possess strong organizational and communication skills, with a keen attention to detail. Proficiency in office software and the ability to manage multiple tasks efficiently are essential. The ideal candidate should demonstrate a commitment to the values and mission of UNFPA, particularly in the areas of reproductive health and gender equality. A proactive attitude and the ability to work collaboratively in a team environment are also important.

Educational Background:
A background in social sciences, international relations, public health, or a related field is preferred. Candidates should have a solid understanding of the issues surrounding reproductive health and gender equality, as well as familiarity with the workings of international organizations, particularly the United Nations system.

Experience:
While specific years of experience may not be required, any prior experience in administrative support, research, or working with international organizations will be considered an asset. Candidates should demonstrate an ability to work in a fast-paced environment and adapt to changing priorities.

Languages:
Fluency in French is mandatory, as it is the primary language of communication in Burundi. Proficiency in English is also desirable, as it may be necessary for communication with international stakeholders and partners. Knowledge of additional languages spoken in the region could be beneficial but is not required.

Additional Notes:
This position is a volunteer role, and while it may not offer financial compensation, it provides valuable experience in the field of international development and reproductive health. The role is expected to be full-time, and candidates should be prepared to commit to the duration of the program. The position may involve working in a multicultural environment and requires a strong commitment to the principles of diversity and inclusion.