Senior Procurement Officer (Purchasing Associate III)

Job Posting Organization:
FHI 360 is a nonprofit human development organization that was established with the mission of improving lives in sustainable ways through the advancement of integrated, locally driven solutions. The organization employs a diverse team of experts across various fields including health, education, nutrition, environment, economic development, civil society, gender, youth, research, technology, communication, and social marketing. This unique mix of capabilities enables FHI 360 to effectively address the complex and interrelated challenges faced in development today. FHI 360 operates in over 70 countries and serves all U.S. states and territories, demonstrating its extensive reach and commitment to global development. For more information about the organization, visit their website at fhi360.org.

Job Overview:
The Senior Procurement Officer (Purchasing Associate III) plays a crucial role in supporting procurement activities for the STRIDES Thailand project, which is part of the Asia Pacific Hub. This position is responsible for the procurement of materials, parts, and equipment necessary for the company's operations. The officer will submit and process purchase orders in accordance with established policies and procedures, ensuring that procurement activities are conducted efficiently and effectively. The role also involves monitoring departmental costs, schedules, and performance metrics to facilitate the approval and payment of transactions. A key expectation is to coordinate purchasing activities with other departments to maintain inventory levels as planned, ensuring that the STRIDES Thailand/Asia Regional Activity has the necessary resources to operate smoothly.

Duties and Responsibilities:
The Senior Procurement Officer will be responsible for a wide range of duties including collaborating with the STRIDES Operations Team to ensure efficient acquisition of goods and services. This includes preparing, maintaining, and reviewing purchasing files, reports, and price lists specific to the STRIDES Thailand/Asia Regional Activity. The officer will assist in developing bid specifications for procurements and will work closely with Global Procurement and STRIDES Operations teams to ensure that procurement packages receive the necessary review and approval. Responsibilities also include reviewing requisition orders for accuracy, contacting suppliers to schedule deliveries, resolving issues related to shortages or late deliveries, and ensuring compliance with contract terms. The officer will approve bills for payment, maintain documentation of purchase orders, and verify invoices for payment with accounting. Additionally, the officer will conduct internal audits to ensure compliance with purchasing policies and will interact with both internal and external customers to meet purchasing needs while adhering to government regulations and company procedures. The role requires analyzing quotations, selecting suppliers, and ensuring that the STRIDES global procurement tracker is updated regularly with procurement activities.

Required Qualifications:
Candidates for the Senior Procurement Officer position should possess a strong knowledge of procurement methods and procedures, as well as a working knowledge of company policies and standards for procurement services. Excellent oral and written communication skills are essential, along with proficiency in Microsoft Office and other computer software. The ability to analyze and interpret data, identify errors, and prepare reports is crucial. Candidates should also demonstrate strong analytical and problem-solving skills, and the ability to work both independently and collaboratively with others.

Educational Background:
A Bachelor's degree or an international equivalent in Business Administration or a related field is required for this position. This educational background provides the foundational knowledge necessary for effective procurement and administrative support.

Experience:
Typically, candidates should have at least 5 years of experience in procurement and administrative support. This experience should ideally include work in a non-governmental organization (NGO) setting, which is preferred. The ability to communicate clearly and professionally with clients and staff is essential, as is fluency in English, both written and spoken. Certification in procurement is also preferred, indicating a recognized level of expertise in the field.

Languages:
Fluency in English is mandatory for this position, as effective communication is critical in the role. While not explicitly stated, proficiency in additional languages may be considered an asset, particularly in a diverse and multicultural environment such as Thailand.

Additional Notes:
This position is based in Bangkok, Thailand, and is open to Thai nationals. The job is typically situated in a standard office environment, with the expectation of spending long hours at a computer and performing repetitive tasks. The role may require the ability to lift or move items weighing up to 5 lbs. Travel requirements for this position are minimal, estimated at less than 10%. FHI 360 is committed to equal opportunity and affirmative action, ensuring that all employment practices are free from discrimination. The organization also emphasizes safeguarding against abuse and harassment in its work environments and programs.