Project Manager Assistant

Job Posting Organization:
The organization behind this job posting is the International Rescue Committee (IRC), which is dedicated to helping people affected by humanitarian crises to survive, recover, and rebuild their lives. Established in 1933, IRC operates in over 40 countries and has a workforce of more than 14,000 employees. The organization focuses on various sectors including health, education, and economic wellbeing, and is committed to promoting human rights and providing support to vulnerable populations. IRC's mission is to restore safety, dignity, and hope to millions who are uprooted and struggling to endure. They work in partnership with local communities and organizations to ensure that their programs are effective and culturally relevant, and they advocate for policies that protect the rights of refugees and displaced persons.

Job Overview:
The Project Manager Assistant role is designed to provide essential support for the Kids4EU project, which aims to promote civic education and EU values among children and adolescents. This position is crucial for ensuring that project activities are executed efficiently and in compliance with EU funding requirements. The assistant will work closely with the Project Manager to facilitate the planning, implementation, and monitoring of project activities. This role requires a detail-oriented individual who is eager to gain hands-on experience in managing EU-funded projects, with a focus on civic education and advocacy. The Project Manager Assistant will be responsible for coordinating various aspects of the project, ensuring that all activities are documented accurately and delivered on time. The position also involves liaising with project partners across multiple countries, which adds an international dimension to the role, making it ideal for someone interested in transnational collaboration and civic engagement.

Duties and Responsibilities:
The duties and responsibilities of the Project Manager Assistant include supporting the Project Manager in various capacities. This includes assisting in the planning and implementation of project activities, ensuring compliance with EU and CERV funding requirements. The assistant will handle day-to-day project coordination tasks such as scheduling meetings, preparing agendas, taking minutes, and following up on action points. Additionally, the role involves budget tracking through the organization of financial documentation, including invoices and timesheets. The assistant will also liaise with project partners in Denmark, Greece, Italy, and Poland to facilitate smooth communication and timely information exchange. Logistical and administrative support for trainings, workshops, and transnational meetings will be required, along with the preparation of project reports and advocacy materials. The assistant will maintain organized project files and databases, ensuring compliance with IRC and donor requirements, and will support the monitoring of project progress against work plans and timelines. Upholding child protection and safeguarding standards is also a critical aspect of this role.

Required Qualifications:
Candidates for the Project Manager Assistant position should possess strong organizational and administrative skills, with a keen attention to detail. The ability to manage multiple tasks simultaneously and meet deadlines in a dynamic environment is essential. Strong written and verbal communication skills are required, along with fluency in both Greek and English. The candidate should be able to work collaboratively within a multicultural and transnational team and demonstrate a commitment to the values of the IRC, including inclusion, equality, and safeguarding. Previous experience supporting EU-funded projects or international programs is considered a bonus, as is experience in education, youth, or civic engagement projects.

Educational Background:
While specific educational qualifications are not explicitly stated, candidates are generally expected to have a background that supports the skills required for project management and coordination. This may include degrees in fields such as international relations, education, social sciences, or related areas that provide a foundation for understanding civic education and project management principles.

Experience:
The position requires candidates to have a certain level of experience, particularly in supporting project management or coordination roles. Previous experience with EU-funded projects or international programs is highly desirable, as it indicates familiarity with the specific requirements and challenges associated with such initiatives. Experience in education, youth engagement, or civic participation projects will also be beneficial, as it aligns with the goals of the Kids4EU project.

Languages:
Fluency in Greek and English is mandatory for this position, as these languages are essential for communication with project partners and stakeholders. Knowledge of additional European languages is considered a bonus and may enhance the candidate's ability to engage with a diverse range of partners and participants in the project.

Additional Notes:
This position is part-time, offering a monthly gross salary of 600 euros, which may vary based on the candidate's experience and qualifications. The IRC is committed to equal opportunity employment and encourages applicants from diverse backgrounds to apply. The organization actively promotes team engagement, inclusion, and ongoing learning among its employees. Candidates who require assistance during the application or hiring process due to a disability can request accommodations at any time.