Executive Associate

Job Posting Organization:
UN Women was established in July 2010 as part of the UN reform agenda to enhance gender equality and women's empowerment. The organization is dedicated to eliminating discrimination against women and girls, empowering women, and achieving equality between women and men in various sectors including development, human rights, humanitarian action, and peace and security" style="border-bottom: 1px dotted #007bff !important;">security. UN Women operates globally, with a presence in multiple countries, and is committed to creating a diverse and inclusive environment that respects all individuals regardless of their background.

Job Overview:
The Executive Associate plays a crucial role in supporting the Office of the Regional Director at UN Women Europe and Central Asia (ECA). This position requires a high level of confidentiality and professionalism, as the Executive Associate will manage the Regional Director's calendar, schedule appointments, and coordinate travel arrangements. The role also involves facilitating communication within the office and with external partners, ensuring that information flows efficiently and that deadlines are met. The Executive Associate will be responsible for preparing briefing materials, organizing meetings and events, and maintaining administrative files, all while contributing to the overall effectiveness of the office's operations.

Duties and Responsibilities:

• Provide executive support to the Office of the Regional Director by managing the calendar, scheduling appointments, arranging travel and accommodations, and maintaining contact rosters.
• Undertake logistical, administrative, and financial arrangements for meetings, events, and workshops, including preparing minutes and summaries.
• Facilitate communication between the Office of the Regional Director and other units, reviewing and prioritizing correspondence, and ensuring timely responses.
• Support external relations activities by coordinating interactions with high-ranking officials and managing protocol matters.
• Contribute to knowledge management by providing administrative support for effective knowledge sharing within the office.
• Perform other duties as necessary for the efficient functioning of the office and the organization.

Required Qualifications:
Candidates must have completed secondary education, with a Bachelor's degree in business administration or public administration being an asset. A strong understanding of administrative rules and regulations is essential, along with the ability to manage confidential information and create clear presentations using IT tools. Candidates should also demonstrate effective communication skills and the ability to work collaboratively with diverse teams.

Educational Background:
The minimum educational requirement for this position is the completion of secondary education. A Bachelor's degree in business administration or public administration is preferred and considered an asset for candidates applying for this role.

Experience:
Candidates should have at least 6 years of progressively responsible experience in administrative, secretarial, or program roles. Experience with computer applications, particularly Microsoft Office and web-based management systems, is essential. Familiarity with modern ERP systems, especially Oracle Cloud, is desirable, and experience with the Quantum system is considered an asset.

Languages:
Fluency in English and Turkish is mandatory for this position. Knowledge of another UN official working language is considered an asset and may enhance a candidate's application.

Additional Notes:
This position is full-time and may involve working with international teams. UN Women emphasizes a zero-tolerance policy towards any conduct that contradicts the organization's values, including discrimination and harassment. Selected candidates will undergo rigorous background checks, including verification of academic credentials and employment history. Applicants must ensure that all sections of the application form are completed to avoid disqualification from the recruitment process.