Senior IT Officer (Vendor Management)

Job Posting Organization:
The Asian Development Bank (ADB) is a leading multilateral development bank established in 1966, headquartered in Manila, Philippines. ADB is owned by 69 members, with 50 of them from the Asia-Pacific region. The organization is dedicated to fostering inclusive, resilient, and sustainable growth across Asia and the Pacific. ADB's mission is to alleviate poverty and promote sustainable development in the region, working collaboratively with its members and partners to tackle complex challenges. ADB employs a diverse workforce and is committed to creating an inclusive environment where everyone is treated with respect and given equal opportunities. The organization encourages applications from all qualified candidates, particularly women, and aims to ensure that its workforce reflects the diversity of the communities it serves.

Job Overview:
As the Senior IT Officer (Vendor Management) at ADB, you will play a pivotal role in overseeing the full lifecycle of the Information Technology Department's Indefinite Delivery, Indefinite Quantity (IDIQ) vendors. This includes managing the sourcing and oversight of agency personnel, ensuring that IT operations align with ADB's strategic priorities. Your responsibilities will encompass strategic planning, onboarding and offboarding processes, performance monitoring, budget tracking, and ensuring compliance with contracts. The position requires a strong background in vendor management, talent sourcing, financial management, and process improvement. You will work closely with stakeholders and external vendors, handling various assignments independently or as part of a team with minimal supervision. This role is critical for enabling the department to effectively manage resources and support IT projects and digital initiatives.

Duties and Responsibilities:
Your primary duties will include overseeing the entire vendor lifecycle, which involves sourcing, contract administration, renewals, and offboarding of vendors. You will negotiate vendor agreements, maintain strong relationships, and promptly resolve any issues or concerns. Ensuring compliance with procurement policies, contract terms, and service level agreements (SLAs) will be essential. You will implement performance monitoring frameworks and analyze procurement and vendor data to prepare comprehensive reports that support decision-making. Additionally, you will leverage vendor management systems and procurement tools to optimize operations and drive efficiency. In terms of financial management, you will oversee the agency personnel budget, prepare detailed financial analyses, monitor spending across IT cost centers, and develop procurement financial reports using tools like PowerBI and PowerApps. You will also be responsible for continuous process improvement by researching emerging trends in IT procurement and vendor management, designing and implementing vendor management systems, and contributing to the development of guidelines and procedures. Furthermore, you will coordinate with ITD divisions to consolidate resource forecasts, manage the full lifecycle of agency personnel engagements, and draft and review Terms of Reference (TORs) and Statements of Work (SOWs).

Required Qualifications:
To qualify for this position, you will need a Bachelor's degree in Business Administration or Information Systems, preferably with advanced training in a relevant area, or a Master's degree in Business Administration, Information Systems, Computer Science, Law, or an equivalent field. You should have at least 8 years of experience in vendor management, procurement financial management, and process improvement, with a minimum of 4 years in a supervisory role. Experience working with external IT suppliers and understanding their legal terms and conditions is crucial for driving vendors to meet their deliverables. A solid knowledge of IT, experience in IT resource management, vendor management, and procurement is essential. You should also be proficient in financial reporting, data analytics, and budget management, with the ability to design process improvements that consider innovative technology solutions. Familiarity with budget management software, procurement management systems, and data visualization tools is required. Strong interpersonal, relationship, and stakeholder management skills are necessary, along with excellent written and verbal communication skills in English.

Educational Background:
The educational background required for this position includes a Bachelor's degree in Business Administration or Information Systems, with a preference for candidates who have advanced training in relevant areas. A Master's degree in Business Administration, Information Systems, Computer Science, Law, or an equivalent field is also acceptable. This educational foundation is essential for understanding the complexities of vendor management and procurement processes within the IT sector.

Experience:
The position requires at least 8 years of relevant experience in vendor management, procurement financial management, and process improvement. Additionally, candidates should have a minimum of 4 years of supervisory experience, demonstrating their ability to lead teams and manage resources effectively. Experience in working with external IT suppliers and building relationships is crucial, as is a solid understanding of IT resource management and procurement.

Languages:
Proficiency in English is mandatory, with excellent written and verbal communication skills required for effective stakeholder engagement and reporting. While English is the primary language for this position, knowledge of additional languages may be considered an asset but is not mandatory.

Additional Notes:
This position is a fixed-term appointment for an initial period of 3 years, with the possibility of extension for up to 2 years or conversion to a regular appointment based on performance and organizational needs. ADB offers competitive compensation and a comprehensive benefits package, including paid leave, medical and health benefits, life and other insurance plans, staff development opportunities, and a retirement plan. The organization is committed to hiring nationals of its 69 member countries and encourages applications from all qualified candidates, particularly women.