Operations Assistant

Job Posting Organization:
The Asian Development Bank (ADB) is an international development finance institution that was established to foster economic growth and cooperation in the Asia-Pacific region. Headquartered in Manila, Philippines, ADB was founded in 1966 and currently comprises 69 member countries, with 50 of these members located in the Asia and Pacific region. ADB's mission is to alleviate poverty and promote sustainable development through financial assistance, knowledge sharing, and partnerships. The organization is committed to achieving a prosperous, inclusive, resilient, and sustainable Asia and the Pacific, while continuously working to eradicate extreme poverty. ADB operates in various sectors, including finance, human and social development, and public sector management, and aims to deliver impactful sector strategies and integrated solutions to advance its strategic agenda. ADB is dedicated to creating an inclusive work environment and encourages applications from all qualified candidates, particularly women and individuals from diverse backgrounds.

Job Overview:
The Operations Assistant position is crucial for providing administrative and operational support within the Financial Sector Office (SD3-FIN) of the Sectors Department 3 (SD3) at ADB. The role involves coordinating various administrative activities and supporting project administration and processing activities related to loans and technical assistance (TA). The Operations Assistant will be responsible for preparing essential loan/grant and TA documents, ensuring compliance with ADB's templates and procedures, and monitoring the progress of TAs and loans under processing. This position requires a proactive approach to support the programming, processing, and administration of projects, including consultant selection and claims processing. The Operations Assistant will also utilize IT tools and ADB applications to compile and analyze data, produce reports, and support knowledge management activities. The role demands excellent coordination skills and the ability to work collaboratively with diverse teams to achieve ADB's objectives.

Duties and Responsibilities:
The Operations Assistant will have a comprehensive set of duties and responsibilities, including but not limited to: supporting the preparation of loan/grant and TA documents, ensuring adherence to ADB's standards; coordinating and monitoring the processing of TAs and loans, reporting any delays to supervisors; assisting in the programming and administration of projects, including consultant selection and claims processing; regularly checking relevant systems for updates on TAs and loans; utilizing IT tools to collect and analyze data for reporting purposes; providing support for mission preparation; ensuring accurate database updates; organizing events and managing knowledge; providing backup support to other operations assistants; and performing any additional duties as assigned by the supervisor.

Required Qualifications:
Candidates for the Operations Assistant position must possess a Bachelor's degree and have at least 5 years of relevant work experience, preferably in international agencies. The ideal candidate should demonstrate excellent typing skills and advanced computer proficiency, particularly in word processing, spreadsheets, and graphics software commonly used in multilateral organizations. Strong coordination and interpersonal skills are essential, along with the ability to work effectively with individuals from diverse cultural backgrounds. A thorough understanding of the division's role and functions, as well as knowledge of relevant procedures and standards, is required. The candidate should also exhibit sound judgment regarding confidentiality and urgent matters, and possess the ability to collaborate effectively within teams.

Educational Background:
The educational background required for the Operations Assistant position includes a Bachelor's degree in a relevant field. This foundational education is essential for understanding the complexities of the role and the operational requirements of the Financial Sector Office at ADB.

Experience:
The position requires a minimum of 5 years of relevant work experience. This experience should ideally be in roles that involve administrative support, project management, or operations within international organizations, providing the candidate with the necessary skills and insights to excel in the Operations Assistant role.

Languages:
Proficiency in English is mandatory for this position, with excellent oral and written communication skills being essential. While English is the primary language of communication at ADB, knowledge of additional languages may be considered an asset, particularly if they are relevant to the regions in which ADB operates.

Additional Notes:
This appointment is a fixed-term position with the possibility of renewal, initially for a period of up to 3 years or until the Normal Retirement Date (NRD), whichever comes first. ADB may choose to renew the appointment based on various factors, including the need for the specific skills and experience of the staff member, funding availability, and performance. The position is open to both internal and external applicants, and ADB offers a competitive salary and comprehensive benefits package, including housing and education allowances (if applicable), expatriate benefits, relocation assistance, a retirement plan, medical and health benefits, paid leave, and life insurance plans. ADB is committed to ensuring an inclusive work environment and encourages applications from all qualified candidates.