Associate Legal Operations Officer

Job Posting Organization:
The Asian Development Bank (ADB) is a leading multilateral development bank that was established in 196

• Its mission is to alleviate poverty and promote sustainable development in the Asia-Pacific region. ADB is headquartered in Manila, Philippines, and is owned by 69 members, with 50 of them from the Asia-Pacific region. The organization employs a diverse workforce and operates in multiple countries, focusing on inclusive, resilient, and sustainable growth. ADB collaborates with its members and partners to address complex challenges, utilizing innovative financial tools and strategic partnerships to transform lives and build quality infrastructure. ADB is committed to creating an inclusive environment where all employees are treated with respect and given equal opportunities, encouraging applications from all qualified candidates regardless of their background, gender, or disabilities. Women are particularly encouraged to apply for positions within the organization.

Job Overview:
As an Associate Legal Operations Officer within the Office of the General Counsel (OGC) at ADB, you will play a crucial role in the administration of the Law and Policy Reform (LPR) Program. This position involves overseeing the lifecycle of technical assistance (TA) projects, from approval to completion, ensuring compliance with ADB's policies and procedures. You will work closely with the LPR Team and other OGC staff, providing guidance on administrative aspects of LPR TA projects. Your responsibilities will include monitoring budget utilization, managing funding applications, and ensuring accurate data management and reporting. You will also be responsible for maintaining effective communication with various stakeholders, including consultants and resource persons, to facilitate the smooth execution of projects. This role requires a proactive approach to problem-solving and a strong ability to manage multiple projects simultaneously, making it essential for the successful implementation of the LPR Program.

Duties and Responsibilities:
The duties and responsibilities of the Associate Legal Operations Officer include:

• Serving as the primary focal point for LPR Program TA portfolio administration, proactively monitoring budget utilizations, disbursements, and contract completion dates.
• Providing guidance to OGC staff and consultants on TA administration issues, including recruitment, contract variations, and payments.
• Updating project profiles and information in ADB systems, ensuring compliance with funding source requirements.
• Monitoring TA contracts, preparing for missions, and handling logistical arrangements for events.
• Maintaining accurate records of TAs and preparing completion reports.
• Managing the creation and updating of LPR TA SharePoint sites and databases for effective tracking.
• Contributing to the annual Work Program and Budget Framework and funding applications for LPR TAs.
• Supporting the preparation of OGC's annual publishing pipeline related to LPR publications.
• Staying updated on ADB policies and attending relevant internal trainings. 1
• Performing other duties as assigned, including special projects in support of OGC's operations.

Required Qualifications:
To qualify for the position of Associate Legal Operations Officer, candidates must possess a Bachelor's degree and a minimum of 5 years of relevant experience. A strong working knowledge of ADB's operational policies and procedures, particularly in TA operation and administration, is essential. Candidates should demonstrate strong coordination and communication skills, a collaborative team approach, and excellent organizational, analytical, and problem-solving abilities. A proactive and resourceful mindset, along with strong English communication skills, is required. Proficiency in computer and digital literacy, including Word, Excel, PowerPoint, and virtual platforms such as MS Teams and Zoom, is also necessary. The ability to manage time effectively to handle heavy workloads involving multiple projects is crucial for success in this role.

Educational Background:
The educational background required for the Associate Legal Operations Officer position includes a Bachelor's degree in a relevant field. Candidates with advanced training or additional qualifications related to legal operations or project management will be viewed favorably. A solid understanding of legal frameworks and administrative processes within a multilateral development context is beneficial.

Experience:
Candidates should have a minimum of 5 years of relevant experience in legal operations, project administration, or a related field. Experience working within a multilateral development bank or similar organization is preferred, particularly in roles that involve technical assistance operations and administration. Demonstrated experience in managing multiple projects and working collaboratively with diverse teams is essential.

Languages:
The mandatory language for this position is English, and candidates must possess strong English communication skills, both written and verbal. Proficiency in additional languages relevant to the Asia-Pacific region would be considered an advantage, enhancing the ability to communicate effectively with a diverse range of stakeholders.

Additional Notes:
This position is a fixed-term appointment for an initial period of 3 years, with the possibility of extension for up to 2 years or conversion to a regular appointment based on performance and organizational needs. ADB offers a competitive salary and a comprehensive benefits package, including retirement plans, medical and health benefits, paid leave (including parental leave), life and other insurance plans, and opportunities for staff development. The organization is open to both internal and external applicants and encourages a diverse range of candidates to apply.