Intern - GEF Small Grants Programme

Job Posting Organization:
The United Nations Development Programme (UNDP) is a global organization that works in approximately 170 countries and territories. Established to help countries achieve sustainable development, UNDP focuses on ending poverty, reducing inequalities, and protecting the planet. The organization is committed to workforce diversity and encourages applications from individuals of various backgrounds, including minority and indigenous groups, as well as persons with disabilities. UNDP emphasizes the importance of maintaining ecological boundaries while improving human well-being, aligning its efforts with the 2030 Agenda for Sustainable Development and the Sustainable Development Goals (SDGs). UNDP China has been operational for over 45 years, collaborating with the Chinese government and other partners to advance the country's development priorities as outlined in the 15th Five Year Plan. The GEF Small Grants Programme (SGP) is a global initiative under UNDP that provides financial and technical support to projects aimed at conserving the environment while enhancing livelihoods, demonstrating the balance between human needs and environmental sustainability.

Job Overview:
The intern will primarily support the GEF Small Grants Programme (SGP) by engaging in various tasks that contribute to the program's objectives. This role involves assisting in the organization of workshops and training sessions, which are crucial for capacity building among stakeholders. The intern will also be responsible for project monitoring and evaluation, which includes preparing related documents such as project reports and publications. A significant part of the role involves translating, proofreading, and editing SGP-related documents to ensure clarity and accuracy in communication. The intern will maintain and update project information on internal databases and websites, ensuring that all data is current and accessible. Regular communication with NGO partners via email is essential, as is supporting the review and publication of materials on social media and other outreach platforms. The intern will attend meetings, draft minutes, and assist with administrative and financial actions related to project recruitment and procurement. This position requires flexibility and the ability to perform various ad hoc assignments as needed by the team, making it a dynamic and engaging opportunity for individuals interested in environmental sustainability and international development.

Duties and Responsibilities:
The intern's duties and responsibilities include:

• Supporting the organization of workshops and training sessions for stakeholders involved in the GEF Small Grants Programme.
• Assisting in the preparation and evaluation of project-related documents, including reports and publications.
• Translating, proofreading, and editing documents related to the SGP to ensure high-quality communication.
• Drafting and updating project information on internal databases and the SGP website.
• Maintaining regular communication with NGO partners through email correspondence.
• Supporting the content review and publication of materials from NGO partners on social media and other outreach platforms.
• Attending meetings and drafting detailed meeting minutes for record-keeping and follow-up actions.
• Assisting with administrative and financial tasks related to project recruitment and procurement processes.
• Performing other ad hoc assignments as required by the team to support the overall objectives of the SGP.

Required Qualifications:
The position requires the following qualifications:

• Fluency in both English and Chinese, with strong written and verbal communication skills in both languages.
• A background in environmental management, communications, business administration, international organizations, or other relevant fields.
• Proficiency in using computers and office software packages, including MS Word and Excel, as well as knowledge of spreadsheet and database management.
• A general understanding of the work of NGOs, environmental sustainability, and international development issues.
• Attention to detail and a high level of accuracy in documentation and proofreading tasks.
• Strong organizational skills with the ability to manage multiple tasks effectively under tight deadlines.
• A proactive and self-motivated attitude, capable of working independently as well as collaboratively within a team.
• Familiarity with social media platforms, content publishing, and basic design tools is considered an asset.

Educational Background:
Candidates for the internship should ideally possess a Master’s degree in environment or international development. Applicants must meet one of the following criteria at the time of application:

• Be enrolled in a postgraduate degree program (such as a master’s program or higher).
• Be in the final academic year of a first university degree program (such as a bachelor’s degree or equivalent).
• Have recently graduated with a university degree (as defined in the previous points) and must start the internship within one year of graduation.
• Be enrolled in a postgraduate professional traineeship program and undertake the internship as part of this program. Experience in developing research communication products is advantageous.

Experience:
The position requires candidates to have relevant experience that may include internships or volunteer work in fields related to environmental management, international development, or communications. While specific years of experience are not mandated, familiarity with project management, research, and communication strategies will be beneficial. Experience in developing communication products and engaging with NGOs or similar organizations is also considered an asset.

Languages:
Fluency in both English and Chinese is mandatory for this position. Excellent written and spoken communication skills in these languages are essential for effective collaboration and documentation. Knowledge of additional languages may be considered a plus but is not required.

Additional Notes:
Interns may receive a stipend according to UNDP Internship Policies, provided they are not financially supported by any institution or program. Interns, whether working in-person or remotely, are responsible for securing adequate medical insurance for the duration of their internship and must provide self-certification of good health prior to starting. Any costs arising from accidents or illness during the internship will be the intern's responsibility. Additionally, interns must obtain necessary visas and arrange travel to and from the duty station, with costs related to travel, visas, accommodations, and living expenses being the responsibility of the intern or their sponsoring institution. Interns are not considered staff members and cannot represent UNDP in any official capacity. UNDP is an equal opportunity employer and values diversity, encouraging qualified applicants from all backgrounds to apply. The organization is committed to creating an inclusive workplace and does not tolerate harassment, discrimination, or abuse of authority. UNDP reserves the right to select multiple candidates from this vacancy announcement and may retain applications for similar positions. It is important to note that UNDP does not charge any fees during the recruitment process.