Finance Assistant

Job Posting Organization:
The International Organization for Migration (IOM) is an intergovernmental organization that provides services and advice concerning migration to governments and migrants alike. Established in 1951, IOM has grown to become the leading organization in the field of migration, with over 173 member states and offices in more than 100 countries. The organization aims to promote humane and orderly migration for the benefit of all, ensuring that migration is safe, orderly, and dignified. IOM's mission includes addressing the challenges of migration, providing humanitarian assistance, and supporting the development of migration policies that respect human rights.

Job Overview:
The Finance Assistant position is a critical role within the IOM that supports the financial operations of the organization. The incumbent will work under the supervision of the Head of Resource Management Officer (HRMO) and the National Resource Management Officer (NRMO), directly reporting to the Senior Finance Associate. The primary functions of this role include extracting and inputting data from various financial sources, responding to financial queries, assisting in payroll preparation, and ensuring compliance with IOM finance policies. The Finance Assistant will also be responsible for the systematic filing of accounting documents, managing petty cash, and providing support for travel and expense claims. This position requires a detail-oriented individual who can work collaboratively with various units to ensure the smooth operation of financial processes.

Duties and Responsibilities:
The Finance Assistant will have a comprehensive set of responsibilities, including but not limited to: extracting and inputting financial data into accounting systems; responding to queries related to accounting and budgeting; assisting in payroll preparation by conducting validity checks; reviewing payment requests to ensure proper authorization and documentation; creating new vendor accounts in the PRISM system; verifying vendor requests for accuracy; performing claim verifications against documentation; preparing necessary receipts and journal vouchers; assisting in the preparation of budget and financial reports; providing assistance to staff services such as travel and expense claims; ensuring proper filing of all accounting documents; managing the office's petty cash; and performing other related duties as required.

Required Qualifications:
Candidates must possess a high school diploma with four years of relevant experience, or a bachelor's degree in Business Administration, Accounting, Finance, or related fields with at least two years of relevant professional experience. Proficiency in Microsoft Office applications, particularly Word, Excel, and Outlook, is essential. Previous experience with SAP is considered a distinct advantage. The ideal candidate should demonstrate attention to detail, organizational skills, discretion, and a client-oriented approach. A willingness to learn and adapt in a multicultural environment is also important.

Educational Background:
The educational requirements for this position include a high school diploma or a bachelor's degree in a relevant field such as Business Administration, Accounting, or Finance. The educational background should be complemented by practical experience in financial management or accounting roles, which is crucial for performing the duties of the Finance Assistant effectively.

Experience:
The position requires candidates to have a minimum of two years of relevant professional experience if they hold a bachelor's degree, or four years if they possess only a high school diploma. Experience in financial management, accounting, or related fields is essential. Familiarity with international humanitarian organizations or government institutions is advantageous, as it provides context for the work environment and the challenges faced in the role. Proficiency in using financial software, particularly SAP, is highly desirable.

Languages:
IOM's official languages are English, French, and Spanish. Proficiency in these languages will be evaluated during the selection process, which may include written and oral assessments. Candidates are expected to demonstrate their language skills effectively, as communication is a key component of the role.

Additional Notes:
The position is subject to local recruitment, meaning that only candidates with a valid residence and work permit for Tunisia will be considered. The appointment is contingent upon medical fitness certification and verification of residency and visa requirements. IOM has a zero-tolerance policy regarding misconduct, including discrimination and harassment. The organization does not charge any fees during the recruitment process and only accepts applications submitted through its online recruitment system. This selection process may also be used to fill similar positions in various duty stations, and recommended candidates will remain eligible for appointment for 24 months.