Finance and Administrative Assistant

Job Posting Organization:
The International Labour Organization (ILO) is a specialized agency of the United Nations that aims to promote social justice and fair labor practices. Established in 1919, the ILO has a mission to ensure that labor standards are upheld globally, fostering decent work opportunities for all. The organization operates in over 180 countries and employs thousands of staff members dedicated to improving labor conditions and promoting rights at work. The ILO's work is guided by its commitment to promoting social dialogue, enhancing employment opportunities, and ensuring that all workers are treated with dignity and respect.

Job Overview:
The Finance and Administrative Assistant position is integral to the successful implementation of the Care@Work Türkiye project, which focuses on creating resilient and care-supportive workplaces through equality and care. This role involves providing comprehensive administrative support to ensure the smooth operation of the project. The assistant will be responsible for coordinating various administrative tasks, managing office operations, and supporting project-related missions. The position requires a proactive approach to problem-solving and the ability to work collaboratively with different organizational units. The Finance and Administrative Assistant will also play a key role in maintaining financial oversight of the project, preparing budgets, and ensuring compliance with established procedures. This position is crucial for facilitating effective communication and coordination among project stakeholders, including ILO constituents, implementing agencies, and donors.

Duties and Responsibilities:
The Finance and Administrative Assistant will have a diverse set of responsibilities, including serving as the focal point for project implementation and administrative support activities. Key duties include liaising with various organizational units to initiate requests and process administrative actions, providing general office management assistance, and advising staff on administrative procedures. The assistant will support project-related missions by preparing budgets, coordinating travel arrangements, and managing recruitment processes. Additionally, the role involves compiling and preparing background information for meetings, maintaining financial records, and ensuring accurate processing of project payments. The assistant will also draft correspondence, contribute to communication activities, and maintain up-to-date directories. Other responsibilities include arranging meetings, taking notes, and performing other relevant duties as assigned by the Senior Programme Officer and the Director of the ILO Office for Türkiye.

Required Qualifications:
Candidates must possess a completion of secondary school education. The role requires at least five years of relevant work experience, demonstrating a strong background in administrative support and finance management. Proficiency in computer software, including Microsoft Word, PowerPoint, Excel, and Adobe Reader, is essential. The ability to work independently, prioritize tasks, and manage a heavy workload under time pressure is crucial. Candidates should also exhibit excellent organizational skills, attention to detail, and the ability to communicate effectively in both oral and written forms.

Educational Background:
The minimum educational requirement for this position is the completion of secondary school education. Additional qualifications or certifications in finance, administration, or related fields may be advantageous but are not explicitly required.

Experience:
The position requires a minimum of five years of relevant work experience in administrative support, finance, or a related field. Candidates should have a proven track record of managing administrative tasks, coordinating projects, and providing operational support in a professional environment.

Languages:
Excellent knowledge of English and Turkish is mandatory for this position. Proficiency in additional languages may be considered an asset but is not required.

Additional Notes:
This position is a fixed-term contract for one year, starting in February 202

• The recruitment process is subject to specific local criteria, and the ILO may only offer contracts to individuals with valid residency status and work permits in Türkiye. The ILO values diversity and encourages applications from qualified female candidates and individuals with disabilities. The role does not carry an expectation of renewal or conversion to another type of appointment within the organization. Candidates must complete an online application form to apply, and the ILO does not charge any fees during the recruitment process.