HIV/SRH/BBV Warehouse Management Officer

Job Posting Organization:
The job posting organization is the World Health Organization (WHO), which is a specialized agency of the United Nations responsible for international public health. Established on April 7, 1948, WHO has a mission to promote health, keep the world safe, and serve vulnerable populations. The organization operates in over 150 countries and has a workforce of more than 7,000 employees. WHO focuses on various health issues, including communicable diseases, non-communicable diseases, health systems, and emergency responses, working collaboratively with countries to improve health outcomes globally.

Job Overview:
The HIV/SRH/BBV Warehouse Management Officer will play a crucial role in supporting the Sexual and Reproductive Health (SRH) and HIV Unit at the Ministry of Health and Medical Services (MHMS) in Fiji. This position involves overseeing the functional warehouse infrastructure for various health commodities, including SRH, HIV, STI, BBV, and TB products. The officer will ensure compliance with Good Storage and Distribution Practices (GSDP) and will be responsible for the management and reporting of these commodities. The role requires a proactive approach to problem-solving and the ability to work independently while collaborating with various stakeholders, including the Program Warehouse Lead and Public Health Specialist. The officer will also be involved in developing standard operating procedures (SOPs), compliance protocols, and quality assurance systems to enhance the efficiency and effectiveness of warehouse operations. Additionally, the position entails capacity building for supply-chain personnel and the development of performance-monitoring frameworks to track key performance indicators (KPIs) related to warehouse operations and the national supply chain.

Duties and Responsibilities:
The duties and responsibilities of the HIV/SRH/BBV Warehouse Management Officer include:

• Supporting the functional warehouse infrastructure for SRH, HIV, STI, BBV, and TB commodities, ensuring compliance with GSDP, including cold chain management and secure storage.
• Developing and upgrading SOPs, compliance protocols, and quality assurance systems for the management and reporting of health commodities.
• Supporting the integration of stock-tracking systems with real-time dashboards using national Logistics Management and Information System (LMIS) tools.
• Coordinating national distribution and replenishment plans, including monitoring multi-month supply and differentiated service delivery models.
• Providing capacity-building support and training for supply-chain personnel within the SRH and HIV Unit and related health facilities.
• Developing a Key Performance Indicators (KPI) framework for warehouse operations and monitoring performance metrics.
• Overseeing the receipt, documentation, and distribution of donated or in-kind commodities, ensuring compliance with WHO standards.
• Mentoring and coaching logistics officers to promote adherence to SOPs and digital systems.
• Supporting long-term capacity strengthening and sustainability planning for national warehouse operations.

Required Qualifications:
The required qualifications for the position include:

• Essential: A Bachelor's degree or its equivalent in pharmacy, Public Health, or a related field.
• Desirable: Postgraduate qualifications in Business Administration, Warehouse Management, or a related field will be an advantage.
• Essential: At least five years of relevant experience in forecasting, procurement, and distribution of health products.
• Desirable: Professional experience in supply chain systems, inventory control, and procurement planning aligned with international and national standards.
• Strong analytical, coordination, and capacity-building skills are required, along with competencies in fostering teamwork, producing results, managing oneself, and effective communication.

Educational Background:
The educational background needed for the position includes a Bachelor's degree or its equivalent in pharmacy, Public Health, or a related field. Postgraduate qualifications in Business Administration, Warehouse Management, or a related field are considered advantageous and may enhance the candidate's profile for this role.

Experience:
The level of experience needed for the position is at least five years of relevant experience in the fields of forecasting, procurement, and distribution of health products. Candidates with professional experience in supply chain systems, inventory control, and procurement planning that aligns with both international and national standards will be preferred. This experience is essential to ensure that the officer can effectively manage the warehouse operations and contribute to the overall goals of the SRH and HIV Unit.

Languages:
The mandatory language requirement for this position is fluency in the English language. Additionally, fluency in the iTaukei language is considered an asset and may enhance communication with local stakeholders and communities.

Additional Notes:
The salary for this role will start from FJD 38,557.21 to FJD 62,958.41, depending on qualifications and experience. The duration of the contract is initially set for 12 months, with the potential for extension based on performance and organizational needs. This role is subject to local recruitment and will be filled by Fiji nationals recruited in the local commuting area of the duty station. Candidates under serious consideration will be contacted, and a written test or interview may be used as a form of screening. It is important for candidates to provide scanned copies of their degree(s), diploma(s), and certificate(s) required for this position if retained for an interview. WHO emphasizes the importance of diversity and inclusion in its workforce and encourages applications from women, persons with disabilities, and nationals of unrepresented and underrepresented Member States. The organization also has a zero-tolerance policy towards sexual exploitation and abuse, sexual harassment, and other forms of abusive conduct.