Project Assistant

Job Posting Organization:
The International Organization for Migration (IOM) is a leading intergovernmental organization that provides services and advice concerning migration to governments and migrants alike. Established in 1951, IOM has grown to include 173 member states and offices in over 100 countries. The organization aims to promote humane and orderly migration for the benefit of all, focusing on the needs of migrants and the communities they are part of. IOM's mission is to ensure that migration is safe, orderly, and dignified, and it works to provide support in various areas including humanitarian assistance, development, and migration management.

Job Overview:
The Project Assistant will play a crucial role in supporting the planning, coordination, implementation, and monitoring of project activities. This position requires a proactive individual who can compile, summarize, analyze, and present information on specific project topics, ensuring that noteworthy issues are highlighted for consideration by relevant parties. The Project Assistant will also monitor budget implementation, propose necessary adjustments, and act as a focal point for administrative coordination, which involves extensive liaison with various organizational units and external parties. The role demands strong organizational skills to draft status reports, identify delivery shortfalls, and suggest corrective measures. Additionally, the Project Assistant will organize meetings, workshops, and training sessions, preparing training materials and participating in capacity-building workshops. The position requires effective communication and coordination with local authorities, partners, and stakeholders relevant to the project, ensuring compliance and reporting any non-compliance to the supervisor. The Project Assistant will also provide guidance and training to other staff members and may supervise them as assigned.

Duties and Responsibilities:

• Assist in the planning, coordination, implementation, and monitoring of project activities.
• Compile, summarize, analyze, and present information/data on specific project topics, highlighting noteworthy issues for the consideration of appropriate parties.
• Monitor budget implementation and propose adjustments as necessary.
• Act as focal point for administrative coordination of project implementation, involving extensive liaison with diverse organizational units and external parties to initiate requests, obtain necessary clearances, follow up on administrative actions, etc.
• Draft status reports; identify shortfalls in delivery, bring them to the attention of the supervisor and suggest corrective measures.
• Draft correspondence on project issues; prepare and update reports, briefing notes, graphics, statistical tables, and other forms of documentation.
• Organize meetings, workshops, and training sessions; prepare training materials and participate in the delivery of capacity-building workshops.
• Respond to complex information requests and inquiries; set up and maintain files/records.
• Participate in meetings and conferences; maintain effective liaison and coordination with local authorities, partners, United Nations agencies, intergovernmental and non-governmental organizations, donors, and other stakeholders relevant to the project. 1
• Monitor work of implementing partners and report any non-compliance to the supervisor. 1
• Provide inputs for the development of Standard Operations Procedures (SOP) and concept papers and provide general support for the development of new projects. 1
• Provide guidance/training and assist in coordinating and monitoring the work of other staff in the unit; may supervise other staff as assigned. 1
• Drive the official IOM vehicles as needed, and as requested by the supervisor and/or the office manager. 1
• Perform other related duties as assigned.

Required Qualifications:
The ideal candidate should possess a school diploma with six years of relevant experience or a Bachelor's degree in political or social sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law, or related fields from an accredited academic institution with four years of relevant professional experience. Accredited universities are those listed in the UNESCO World Higher Education Database. Candidates should have experience in liaising with governmental authorities, national/international institutions, United Nations agencies, and non-governmental organizations. Experience working with migrants, refugees, internally displaced persons, victims of trafficking, and other vulnerable groups is essential. Prior work experience with international humanitarian organizations, non-government or government institutions/organizations in a multi-cultural setting is an advantage.

Educational Background:
Candidates must have a school diploma with six years of relevant experience or a Bachelor's degree in political or social sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law, or related fields from an accredited academic institution. The educational qualifications must be from accredited universities recognized by the UNESCO World Higher Education Database.

Experience:
Candidates should have a minimum of four years of relevant professional experience if they hold a Bachelor's degree, or six years of relevant experience if they possess a school diploma. Experience should include liaising with governmental authorities, national/international institutions, United Nations agencies, and non-governmental organizations. Additionally, experience working with migrants, refugees, internally displaced persons, victims of trafficking, and other vulnerable groups is crucial. Prior work experience with international humanitarian organizations or in a multi-cultural setting is considered an advantage.

Languages:
Fluency in Spanish is required for this position, both oral and written. A working knowledge of English is desirable. IOM's official languages are English, French, and Spanish, and proficiency in these languages will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Additional Notes:
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation. This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months. This post is subject to local recruitment, and only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration. Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable. IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority, and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background, or disabilities. IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training, or other fee). IOM does not request any information related to bank accounts. IOM only accepts duly completed applications submitted through the IOM online recruitment system, which also allows candidates to track the status of their application. For further information and other job postings, candidates are welcome to visit the IOM Careers and Job Vacancies website.