Human Resource Management Officer

Job Posting Organization:
The United Nations Population Fund (UNFPA) is the lead UN agency for reproductive health and rights, established to deliver a world where every pregnancy is wanted, every childbirth is safe, and every young person's potential is fulfilled. UNFPA's mission is to ensure that every individual has the right to make informed choices about their reproductive health. The organization operates globally, focusing on transformative results such as ending preventable maternal deaths, unmet needs for family planning, and gender-based violence. UNFPA is committed to human rights and ethical standards, striving for excellence in program results and resource management.

Job Overview:
The Human Resource Management Officer will be responsible for delivering quality administrative and logistical support services to the Country Office staff. This role requires mastery of all relevant administrative rules, guidelines, and processes, along with the application of established systems and procedures. The officer will demonstrate strong client and result orientation in service of the country programme and will report directly to the International Operations Manager. The position is crucial for ensuring compliance with HR strategies and policies, effective implementation of internal control frameworks, and providing advice on corporate strategies and personnel rules. The officer will also play a key role in recruitment processes, knowledge sharing, and maintaining effective communication flows within the office and with external counterparts.

Duties and Responsibilities:
The duties and responsibilities of the Human Resource Management Officer include ensuring the administration and implementation of HR strategies and policies, adapting processes and procedures to ensure compliance with UN rules and regulations. The officer will provide advice and information on corporate strategies, changes in rules and regulations, and the strategic use of contractual modalities. Responsibilities also include organizing recruitment processes, monitoring and tracking service contracts, validating HR recurrent personal management services, and facilitating knowledge building and sharing within the office. The officer will maintain accurate personnel status files, prepare personnel-related reports, and conduct reference checks. Additionally, the officer will be involved in day-to-day HR operations, particularly in recruitment, learning and development, performance management, and employee relations.

Required Qualifications:
The position requires a minimum of High School Education, with a Diploma or Bachelor’s Degree in Business Administration or a related field considered an asset. Candidates should possess at least 6 years of relevant experience in administration, with thorough knowledge of modern office procedures or general office management. Experience with UN Agencies is advantageous. Excellent minute-taking and writing skills, along with proficiency in current office software applications, are essential for this role.

Educational Background:
Candidates must have at least a High School Education, with a Diploma or Bachelor’s Degree in Business Administration or a related field being an asset. This educational background is crucial for understanding the administrative and logistical support required in a UN context.

Experience:
The position requires at least 6 years of relevant experience in administration, demonstrating a thorough knowledge of modern office procedures or general office management. Experience working with UN Agencies is considered an asset, as it provides familiarity with the specific operational and administrative frameworks of the UN system.

Languages:
Fluency in English is required for this position, as it is the primary language of communication within the UN. Knowledge of Tok Pisin is desirable, as it may enhance communication with local staff and stakeholders.

Additional Notes:
This position offers an attractive remuneration package, including a competitive net salary. The selection and appointment process may be subject to background and reference checks, medical clearance, visa issuance, and other administrative requirements. UNFPA does not charge any fees in connection with the application or recruitment process and does not require information on applicants' bank accounts. Applicants for positions in the international Professional and higher categories who hold permanent resident status in a country other than their country of nationality may be required to renounce such status upon their appointment.