Fleet Management Specialist

Job Posting Organization:
The Food and Agriculture Organization of the United Nations (FAO) is an agency that leads international efforts to defeat hunger and improve nutrition and security" style="border-bottom: 1px dotted #007bff !important;">security" style="border-bottom: 1px dotted #007bff !important;">food security. Established in 1945, FAO has a mission to help eliminate hunger, food insecurity, and malnutrition, and to make agriculture, forestry, and fisheries more productive and sustainable. The organization operates in over 130 countries, employing thousands of staff members who work collaboratively with governments and other partners to achieve its goals. In Ukraine, FAO has been actively involved in reinforcing national capacities and contributing to the development of agriculture, sustainable management of forests and fisheries, and animal and plant disease control, especially in the context of the ongoing conflict and its impact on food security.

Job Overview:
The Fleet Management Specialist plays a crucial role in ensuring the effective management of the fleet operations within FAO Ukraine. This position is vital for maintaining vehicle availability, ensuring roadworthiness, and implementing safety measures while controlling costs. The specialist will oversee all aspects of fleet management, including maintenance, repairs, fuel management, and technical documentation. The role requires a proactive approach to monitoring vehicle utilization, mileage, and operating costs, ensuring compliance with organizational policies and safety standards. The Fleet Management Specialist will coordinate with drivers, service providers, and insurance processes to maintain an efficient and reliable fleet, which is essential for supporting FAO's humanitarian and resilience programming in conflict-affected areas of Ukraine.

Duties and Responsibilities:
The Fleet Management Specialist is responsible for a variety of tasks that ensure the smooth operation of fleet services. Key responsibilities include maintaining an updated inventory of all vehicles, overseeing daily vehicle assignments, monitoring fuel consumption, and ensuring timely maintenance and repairs. The specialist will manage accidents and incidents, maintain accurate logs and documentation, and support procurement processes related to fleet operations. Additionally, the role involves supervising drivers, ensuring compliance with safety standards, and providing administrative support to the unit. The specialist will also contribute to knowledge sharing and best practices within the organization, ensuring that all fleet-related tasks are completed efficiently and effectively.

Required Qualifications:
Candidates must possess a university degree in Business Administration, Management, Transport Management, Logistics, or a related field. A minimum of three years of progressively responsible experience in fleet or transport operations management, logistics, or a related operational role is required. Proven experience in applying administrative controls, vehicle maintenance, and managing daily vehicle operations is essential. Candidates must also have a working knowledge of English and Ukrainian at a Level C or native proficiency and must be nationals of Ukraine.

Educational Background:
The position requires a university degree in a relevant field such as Business Administration, Management, Transport Management, or Logistics. The educational qualifications must be obtained from an institution accredited or recognized in the World Higher Education Database (WHED). This ensures that the candidate has received a quality education that meets international standards.

Experience:
The ideal candidate should have at least three years of relevant experience in fleet or transport operations management. This experience should include progressively responsible roles that demonstrate the candidate's ability to manage logistics and operational tasks effectively. Experience in UN, NGO, or international organization environments is highly desirable, as it indicates familiarity with the unique challenges and requirements of working in humanitarian contexts.

Languages:
Proficiency in both English and Ukrainian is mandatory for this position, with a requirement for Level C or native proficiency. This language capability is essential for effective communication within the organization and with external stakeholders. Additional language skills may be considered an asset but are not mandatory.

Additional Notes:
The position is based in Kyiv and is in-office. FAO does not charge any fees at any stage of the recruitment process, and applications received after the closing date will not be accepted. Candidates must be medically fit for appointment and meet any residency or visa requirements. The appointment is subject to security clearances, and candidates are encouraged to visit the FAO employment website for additional opportunities.