(Senior) Administrative Assistant

Job Posting Organization:
The European Investment Bank (EIB) is the bank of the European Union, established in 195

• It plays a crucial role in financing projects that contribute to the EU's policy objectives. The EIB operates in over 160 countries and employs around 3,000 staff members. Its mission is to support sustainable investment that fosters growth and job creation across Europe and beyond, while also promoting environmental sustainability and social inclusion.

Job Overview:
As a (Senior) Administrative Assistant at the EIB, you will be integral to the Operations Directorate (OPS), providing essential support to the Head of Division and the wider team. This role is pivotal in ensuring the smooth operation of the department, enhancing efficiency and performance in various activities. You will be working in a dynamic and multicultural environment, where your organizational skills and attention to detail will be highly valued. The position requires regular office presence at the EIB headquarters in Luxembourg, and you will be expected to collaborate closely with colleagues across various departments, including Legal, Risk & Compliance, and Project Directorates. Your contributions will help streamline processes and improve communication within the team and with external clients, ensuring that all administrative tasks are handled efficiently and effectively.

Duties and Responsibilities:
Your primary responsibilities will include supporting loan and investment officers by updating business information, organizing contacts, and coordinating the full lending or investment process. This encompasses scheduling meetings, appointments, and business trips, as well as preparing briefing materials and managing documents and reports. You will ensure smooth communication with clients and colleagues, even when officers are on assignment. Additionally, you will maintain up-to-date project statistics and pipelines, conduct research, present data, and assist in organizing meetings and conferences. You will also collaborate with team members to onboard new colleagues and contribute to a positive and efficient team environment. Embracing new technologies and digital advancements to enhance productivity will be a key aspect of your role, as will ensuring adherence to procedures and effective use of digital tools.

Required Qualifications:
To qualify for this position, you must have completed secondary level education, complemented by a 2-year certification in a relevant field such as economics, accounting, legal, or business administration. Alternatively, you may have secondary level education with equivalent experience in a relevant field. A minimum of 3 years of experience in an administrative support role, preferably within an international organization, is required. You should possess strong organizational and communication skills, with the ability to prioritize tasks and adapt to changing priorities in a multicultural environment. A demonstrated ability to learn and utilize new technologies and digital tools is essential. Familiarity with the Bank's organizational structure, processes, and procedures, particularly in lending operations, would be advantageous. Proficiency in MS Office tools (Word, Excel, PowerPoint) is required, and knowledge of Business Objects and the Bank's standard computer tools and lending applications would be beneficial.

Educational Background:
The educational background required for this position includes secondary level education, which must be complemented by a 2-year certification in a relevant field such as economics, accounting, legal, or business administration. Alternatively, candidates may qualify with secondary level education and equivalent experience in a relevant field. This educational foundation is crucial for understanding the complexities of the administrative tasks associated with the role.

Experience:
Candidates should have at least 3 years of experience in an administrative support role, ideally within an international organization. This experience is vital for developing the necessary skills to manage the diverse responsibilities of the position effectively. The ability to work in a fast-paced, dynamic environment and to collaborate with colleagues from various backgrounds is essential.

Languages:
Excellent knowledge of English and/or French is mandatory, with a good command of the other language. Knowledge of any other European language would be considered an advantage. Proficiency in both English and French is crucial for career development within the EIB, as both languages are official working languages of the organization. Candidates must meet the language proficiency requirements outlined in their contract to be eligible for promotions.

Additional Notes:
This position is a full-time role at grade 1/2, and panel interviews are anticipated for January-February 202

• The EIB offers relocation support for successful candidates moving to Luxembourg. The recruitment process is open until the position is filled, and applications will be reviewed in the order they are received. The EIB values diversity and encourages all suitably qualified candidates to apply, regardless of their background. Reasonable accommodations are available for applicants with disabilities or chronic conditions during the recruitment process.