Team Assistant (Temporary)

Job Posting Organization:
The position is located at the United Nations Office on Drugs and Crime (UNODC) in La Paz, Bolivia. UNODC is a global leader in the fight against illicit drugs and international crime, established to assist Member States in their efforts to combat these issues. The organization operates in numerous countries around the world, focusing on various aspects of drug control, crime prevention, and criminal justice reform. UNODC aims to promote health, security" style="border-bottom: 1px dotted #007bff !important;">security, and justice for all, and works collaboratively with governments, civil society, and other stakeholders to achieve its mission. The office in Bolivia is part of the Regional Office for the Andean Region and the Southern Cone, which oversees operations in multiple countries in South America. UNODC is committed to fostering a culture of professionalism, integrity, and respect for diversity among its employees, and it emphasizes the importance of teamwork and collaboration in achieving its goals.

Job Overview:
The Team Assistant position is a temporary role based in La Paz, Bolivia, within the Country Office of the United Nations Office on Drugs and Crime (UNODC). The incumbent will provide essential support to the office's operations, particularly in budget and finance, general administration, and data management. The role requires a proactive approach to managing various administrative tasks, ensuring that the office runs smoothly and efficiently. The Team Assistant will report directly to the COBOL Assistant Programme Management Officer and will work under the guidance of the COBOL Representative. This position is crucial for maintaining the operational integrity of the office and supporting the overall objectives of UNODC in Bolivia. The incumbent will be expected to demonstrate professionalism, creativity, and client orientation in their work, contributing to the effective delivery of services and support to the office's stakeholders.

Duties and Responsibilities:
The Team Assistant will be responsible for a variety of duties, including but not limited to: managing petty cash processes for the country office, ensuring proper control and monitoring of financial transactions; tracking invoices and payment processes related to the country office; providing support in procurement processes and managing receipts of office services; operating standard office equipment such as photocopiers, printers, and scanners; maintaining organized physical and digital files; assisting in the collection and analysis of data, as well as preparing presentations and reports for information sharing; supporting the design of administrative control methodologies; monitoring operational processes and keeping files up to date; carrying out field missions as required; and performing other work-related duties as assigned by supervisors. The incumbent will play a key role in ensuring that the office meets its operational objectives and maintains high standards of service delivery.

Required Qualifications:
Candidates must possess a high school diploma or equivalent. A first-level university degree or higher can reduce the work experience requirement to zero. A minimum of one year of work experience in clerical work, data entry, or administrative support is required. Experience in the UN Common System or a similar international organization is desirable, as is experience in general office support, administrative, operational, or financial areas. Familiarity with procurement procedures within the UN Common System or a similar organization is also advantageous. Additionally, candidates with experience in data analytics or related fields, as well as those who have worked with SAP or ERP systems, will be viewed favorably.

Educational Background:
The educational requirement for this position is a high school diploma or equivalent. Candidates with a first-level university degree or higher will have their work experience requirement waived, indicating that higher education is valued and can substitute for practical experience in this role.

Experience:
The position requires a minimum of one year of relevant work experience in clerical, administrative, or data entry roles. However, candidates who possess a first-level university degree or higher will not need to meet this experience requirement. Experience within the UN Common System or similar international organizations is preferred, as well as experience in general office support, administrative functions, and financial operations. Candidates with experience in procurement procedures and data analytics will have an advantage in the selection process.

Languages:
For this position, proficiency in English and Spanish is required, as these are the working languages of the United Nations Secretariat. Candidates must demonstrate a minimum required level of proficiency in both languages, as outlined by the UN Language Framework. While French is also a working language of the UN, it is not mandatory for this specific job opening, making English and Spanish the primary languages of focus for applicants.

Additional Notes:
This is a temporary position based in La Paz, Bolivia, and the specific duration of the contract has not been mentioned. The role is expected to be full-time, and candidates may be recruited nationally or internationally, depending on the applicant pool. Compensation and benefits details have not been specified in the job posting, but candidates can expect to adhere to the standards and practices of the United Nations in terms of employment conditions.