Project Management Officer

Job Posting Organization:
The organization is focused on migrant protection, return, and reintegration, operating under the United Nations framework. It aims to provide support and assistance to vulnerable populations, including migrants and refugees, ensuring their rights and well-being are upheld. The organization has a presence in multiple countries, working collaboratively with various stakeholders to implement effective programs and policies. It is committed to fostering partnerships with governmental and non-governmental entities to enhance the impact of its initiatives.

Job Overview:
The Project Management Officer will play a crucial role in managing resources and overseeing project activities within the Sub-Office in N'Djamena. This position requires a proactive approach to implementing and monitoring project activities, ensuring that all operations align with the organization's objectives. The successful candidate will be responsible for compiling and analyzing data related to specific project topics, monitoring budgets, and ensuring the availability of funds for project execution. The role involves extensive administrative coordination, requiring effective communication and collaboration with various organizational units and external parties. The officer will draft status reports, correspondence, and documentation related to project issues, and will be expected to respond to complex inquiries while maintaining organized records. Additionally, the officer will assist in coordinating activities with local authorities, partners, and other stakeholders, ensuring smooth implementation of project initiatives.

Duties and Responsibilities:

• Assist in the implementation and monitoring of project activities, ensuring alignment with organizational goals.
• Retrieve, compile, summarize, analyze, and present information/data on specific project topics.
• Monitor project budgets, verify the availability of funds, and update budget-related information as necessary.
• Act as the focal point for administrative coordination of project implementation, liaising with diverse organizational units and external parties.
• Draft status reports identifying shortfalls in delivery and suggest remedial actions to the supervisor.
• Prepare and update reports, briefing notes, graphics, statistical tables, and other documentation related to project issues.
• Respond to complex information requests and inquiries, maintaining organized files and records.
• Organize meetings, workshops, and training sessions, and participate in relevant conferences.
• Assist in coordinating implementation activities with local authorities, partners, UN agencies, and other stakeholders. 1
• Monitor the work of implementing partners and report any non-compliances to the supervisor. 1
• Provide guidance and training to new or junior staff members. 1
• Perform other related duties as assigned by the supervisor.

Required Qualifications:

• School diploma with five years of relevant experience; or a Bachelor’s degree in Political or Social Sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law, or related fields from an accredited academic institution with three years of relevant professional experience.
• Proven experience in project management and administrative coordination.
• Strong analytical and reporting skills, with the ability to present complex information clearly.
• Excellent communication and interpersonal skills, with the ability to liaise effectively with various stakeholders.

Educational Background:
Candidates must possess either a school diploma with five years of relevant experience or a Bachelor’s degree in a related field such as Political or Social Sciences, International Relations, Development Studies, Migration Studies, Human Rights, or Law. The educational background should be from an accredited institution, ensuring that candidates have a solid foundation in the principles relevant to the role.

Experience:
Candidates should have a minimum of three years of relevant professional experience if they hold a Bachelor’s degree, or five years if they possess only a school diploma. Experience should include liaising with governmental authorities, national and international institutions, UN agencies, and NGOs. Familiarity with working with migrants, refugees, and other vulnerable groups is essential, as is prior work experience in a multi-cultural setting, particularly with international humanitarian organizations.

Languages:
Fluency in English is mandatory, and knowledge of French is highly desirable given the operational context in Chad. Additional languages may be considered an asset, enhancing communication with diverse stakeholders.

Additional Notes:
The position is based in N'Djamena, Chad, and may involve travel to other locations within the country. The role is full-time, and the organization is open to recruiting both nationally and internationally. Specific details regarding contract duration, compensation, and benefits have not been specified in the job ad.