Procurement Associate

Job Posting Organization:
The United Nations Population Fund (UNFPA) is a leading UN agency dedicated to ensuring that every pregnancy is wanted, every childbirth is safe, and every young person's potential is fulfilled. Established to address global population issues, UNFPA operates in over 150 countries and territories, focusing on reproductive health, gender equality, and population dynamics. The organization is committed to achieving the Sustainable Development Goals (SDGs) and the International Conference on Population and Development (ICPD) agenda, particularly in the context of the ongoing challenges posed by the Covid-19 pandemic. UNFPA's mission is to promote the rights of individuals to make informed choices about their reproductive health and to ensure that these rights are respected and fulfilled. The organization emphasizes the importance of principled and ethical staff who embody international norms and standards, and who are committed to delivering high-impact results in their work.

Job Overview:
The Procurement Associate position at UNFPA is crucial for the effective management of procurement processes within the organization. This role involves leading the purchasing processes for the country office, ensuring that procurement activities align with the organization's goals and standards. The Procurement Associate will report to the International Operations Manager and will be responsible for providing quality services in procurement, management, and supply chain administration. The position requires a customer- and results-oriented approach, with a focus on interpreting standards, procedures, and guidelines effectively. The Procurement Associate will support the program and project teams by ensuring that procurement processes are efficient, transparent, and compliant with UNFPA regulations. This role is essential for maintaining the integrity of procurement activities and ensuring that resources are managed effectively to achieve the organization's objectives.

Duties and Responsibilities:
The Procurement Associate will have a comprehensive set of responsibilities, including: 1) Supervising, executing, and coordinating procurement activities, ensuring timely preparation of procurement plans and monitoring their implementation. 2) Analyzing purchasing requirements, communicating with requesters, and processing purchase documentation for transactions under USD 5,00

• 3) Assessing proposals and negotiating with suppliers to select cost-effective and high-quality options. 4) Compiling files for submission to relevant committees and processing purchase orders and contracts. 5) Ensuring timely tracking of pending purchase orders and addressing any issues that arise. 6) Reviewing and validating invoices and coordinating with finance personnel for payment processes. 7) Coordinating with the Supply Chain Management Unit to track procurement activities. 8) Developing and managing a supplier registry and ensuring adequate monitoring of contracting processes. 9) Providing advice and guidance on procurement processes to UNFPA staff and implementing partners. 10) Monitoring supply chain compliance and supporting asset management activities, including inventory certification and asset disposal documentation. 11) Carrying out any other duties as required by UNFPA leadership.

Required Qualifications:
Candidates for the Procurement Associate position must possess a minimum of a High School Diploma, with a bachelor's degree in administration, procurement, business administration, supply chain management, industrial engineering, or a related field being desirable but not mandatory. Additionally, candidates should have a minimum of 6 years of relevant experience, particularly in purchasing and international logistics processes. Experience in purchasing management within the public sector and in a customer-oriented international organization is also desirable. Knowledge of United Nations purchasing procedures and regulations is a plus. Proficiency in Microsoft Office, Google Suite, and familiarity with ERP systems is required, with additional proficiency in MS Project or similar software being advantageous. A UNDP CIPS2 certificate and familiarity with PowerBI and Quantum systems are also desirable qualifications.

Educational Background:
The educational background required for the Procurement Associate position includes at least a High School Diploma. While a bachelor's degree in relevant fields such as administration, procurement, business administration, supply chain management, or industrial engineering is preferred, it is not a strict requirement. The emphasis is on relevant experience and knowledge in procurement processes and supply chain management.

Experience:
The position requires a minimum of 6 years of relevant experience in procurement, purchasing, or international logistics processes. Candidates with experience in purchasing management within the public sector or in a customer-oriented international organization will be favored. Familiarity with UN purchasing procedures and regulations is also desirable, as is experience in managing procurement activities in a complex organizational environment.

Languages:
Fluency in French and Creole is required for this position, along with a working knowledge of English. Proficiency in other official UN languages, particularly Spanish, is considered desirable and may enhance a candidate's application.

Additional Notes:
This position offers an attractive remuneration package, including a competitive net salary, health insurance, and other applicable benefits. UNFPA promotes a work environment that reflects values of gender equality, diversity, integrity, and a healthy work-life balance. The organization encourages applications from women, individuals from the LGBTQIA+ community, minority ethnic groups, indigenous populations, persons with disabilities, and other underrepresented groups. Reasonable accommodations may be provided to applicants with disabilities to support their participation in the recruitment process. UNFPA is committed to equal opportunities in terms of appointment, training, compensation, and selection for all candidates, regardless of personal characteristics or dimensions of diversity.