Consultant for World Urban Forum Coordination Office

Job Posting Organization:
The United Nations Human Settlements Programme, commonly known as UN-Habitat, is the United Nations agency responsible for promoting socially and environmentally sustainable towns and cities. Established by the UN General Assembly, UN-Habitat aims to provide adequate shelter for all and is recognized as the focal point for human settlements within the United Nations system. The organization operates globally, advocating for sustainable urbanization, providing evidence-based policy advice, and assisting national governments and local authorities in urban issues. UN-Habitat has been convening the World Urban Forum (WUF) every two years since 2002, which serves as a platform for diverse stakeholders to engage in discussions about sustainable urban development.

Job Overview:
The consultant will provide programmatic support to the World Urban Forum Coordination Office, specifically in preparations for WUF13, information management, and overall coordination, monitoring, and reporting. The role involves working closely with the WUF Coordinator to ensure that administrative tasks are managed effectively, priorities are set, and workflow is maintained. The consultant will be responsible for compiling and analyzing data, managing correspondence, and supporting the organization of meetings and events related to the Forum. This position is crucial for ensuring that the WUF operates smoothly and that all stakeholders are effectively engaged in the process of sustainable urban development.

Duties and Responsibilities:
The consultant will perform a variety of duties under the direct supervision of the World Urban Forum Coordinator, including:

• Providing administrative support to manage priorities and workflow for the unit;
• Compiling and analyzing data from various sources;
• Screening and prioritizing incoming correspondence;
• Researching and summarizing background materials for reports and briefs;
• Handling complex information requests and inquiries;
• Organizing meetings with stakeholders and preparing necessary documentation;
• Establishing and improving administrative procedures;
• Organizing administrative matters for official receptions and meetings;
• Preparing and processing confidential information; 1
• Managing various administrative duties such as leave records and travel arrangements; 1
• Producing complex documents and reports using standard word processing software; 1
• Managing and updating internal databases and websites; 1
• Assisting with data collection and analysis for decision-making purposes.

Required Qualifications:
Candidates must possess a high school diploma or equivalent. A degree in administrative services, human resources, finance, or a related area is highly desirable. A minimum of seven years of experience in administrative services, human resources, finance, or a related area is required. This experience requirement is reduced to five years for candidates with a first-level university degree or higher. Experience dealing with time-sensitive and confidential administrative matters supporting senior officials is desirable, as is experience within the United Nations System or similar organizations. Additionally, one year or more of experience in data analytics or a related area is desirable.

Educational Background:
The educational background required for this position includes a high school diploma or equivalent as a minimum requirement. A degree in administrative services, human resources, finance, or a related field is highly desirable and will enhance a candidate's qualifications for the role.

Experience:
The position requires a minimum of seven years of relevant experience in administrative services, human resources, finance, or a related area. Candidates with a first-level university degree or higher may qualify with five years of experience. Desirable experience includes three years of handling time-sensitive and confidential administrative matters, particularly in support of senior-level officials, as well as experience working within the United Nations System or similar organizations.

Languages:
Fluency in oral and written English is required for this position, as English is one of the working languages of the United Nations Secretariat. Knowledge of another official United Nations language, such as French, is considered an advantage and may enhance a candidate's suitability for the role.

Additional Notes:
The position is expected to last for a duration of six months. It is important to note that the United Nations does not charge any fees at any stage of the recruitment process, including application, interview, or training. The organization also does not request information regarding applicants' bank accounts.