Administrative Coordinator/Senior Administrative Coordinator

Job Posting Organization:
The International Monetary Fund (IMF) is a global organization established to promote international monetary cooperation, facilitate balanced growth of international trade, and provide resources to member countries in need. Founded in 1944, the IMF has grown to include 190 member countries and operates in various regions around the world. The organization employs thousands of professionals dedicated to fostering global economic stability and growth, with a mission to ensure the stability of the international monetary system.

Job Overview:
The coordinator" style="border-bottom: 1px dotted #007bff !important;">Administrative Coordinator/Senior Administrative Coordinator position within the Fiscal Affairs Department (FAD) is a critical role that supports the Immediate Office team. The selected candidate will be responsible for providing comprehensive administrative assistance to B-level staff, ensuring that operations run smoothly and efficiently. This role requires a high level of independence, as the candidate will work under minimal supervision. The ideal candidate will possess exceptional organizational and administrative skills, demonstrating initiative and discretion when handling sensitive matters. Strong interpersonal skills are essential, as the candidate will interact with staff at all levels within the organization. The position also demands sound judgment and the ability to collaborate effectively with a team of coordinators in the Immediate Office and across the department.

Duties and Responsibilities:
The duties and responsibilities of the Administrative Coordinator/Senior Administrative Coordinator include, but are not limited to: organizing and prioritizing work to meet deadlines, managing multiple tasks under pressure, and providing technical support in the use of PeopleSoft Applications and other Fund-standard software. The candidate will be responsible for editing documents for grammar, style, and content, ensuring conformity to Fund standards. Additionally, the role involves finalizing and circulating important Fund documents such as Capacity Development reports, Board papers, and Working Papers. The candidate will also be tasked with organizing large conferences and seminars, including those held in member countries, and must demonstrate flexibility in working hours, including the possibility of overtime at short notice. Prior supervisory experience and relevant work experience in a Capacity Development department are preferred.

Required Qualifications:
Candidates must possess a high school diploma or equivalent, supplemented by a minimum of six years of relevant experience. At least two of the six years must be in a lead role. The selected candidate must demonstrate the ability to organize and prioritize work effectively, meet deadlines, and work under pressure. Proven technical skills in PeopleSoft Applications and proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, SharePoint) are required. The candidate must also have strong editing skills and the ability to communicate effectively with Fund staff and external contacts at all levels.

Educational Background:
The educational background required for this position typically includes the completion of a high school diploma or equivalent. Additional qualifications or certifications in administrative support or related fields may be beneficial but are not explicitly required.

Experience:
The position requires a minimum of six years of relevant experience, with at least two years in a lead role. Candidates should have experience in administrative coordination, preferably within an international organization or a similar environment. Relevant work experience in a Capacity Development department is desirable, along with prior supervisory experience in a division or Front Office setting.

Languages:
Knowledge of Spanish or French is required for this position. Proficiency in English is also essential, as it is the primary language of communication within the IMF. Additional language skills may be considered an asset but are not mandatory.

Additional Notes:
This vacancy will be filled by a 3-year Term appointment in accordance with the Fund’s employment rules that took effect on May 1, 201

• Only candidates currently residing in the Washington DC metro area will be considered for this position. The IMF is committed to diversity and inclusion, ensuring that employment decisions are made without discrimination. Reasonable accommodations for disabilities during the selection process are welcomed and will be provided as needed.