Program Analyst

Job Posting Organization:
The World Bank Group is a prominent global institution established to provide funding and knowledge to developing countries. It is a unique partnership of five institutions dedicated to ending extreme poverty and promoting shared prosperity. With 189 member countries and over 120 offices worldwide, the World Bank collaborates with public and private sector partners to invest in innovative projects and leverage data, research, and technology to tackle urgent global challenges. The organization has a mission to improve living standards and foster sustainable development across the globe. For more information, visit www.worldbank.org.

Job Overview:
The Program Analyst position at the World Bank's Global Environment Facility (GEF) involves providing comprehensive support in the planning, organization, and execution of Council Meetings and other significant gatherings such as the GEF Assembly and replenishment meetings. The role is crucial for ensuring the smooth operation of these high-level events, which require a professional with a proven track record in international event management, strong diplomatic skills, and experience in engaging with high-level stakeholders. The incumbent will be responsible for both the technical and political aspects of the meetings, ensuring that all details are meticulously organized and executed. This position is integral to the GEF's mission of addressing global environmental issues while supporting national sustainable development initiatives.

Duties and Responsibilities:
The main duties and responsibilities of the Program Analyst include: A. Council and Assembly Meetings Support:

• Assist in the development, planning, and execution of Council and Assembly Meetings, including logistical arrangements, agenda preparation, coordination with stakeholders, venue selection, registration, zoom management, catering, travel arrangements, and protocol requirements.
• Ensure compliance with World Bank internal procedures for event planning and management.
• Review and format key documents.
• Prepare technical and political summaries of Council Meetings, capturing key decisions and follow-up actions. B. Budget and Financial Tracking:
• Monitor and track the budget for Council Meetings and related events, ensuring efficient resource use and adherence to financial procedures.
• Prepare budget reports and support financial reconciliation as required. C. Support to Other Teams:
• Provide support for other work needs of the Secretariat as requested by GEF managers, including planning and organizing events and activities, and assisting other divisions as needed. This support is expected to increase following the delivery of the GEF Assembly.

Required Qualifications:
The required qualifications for the Program Analyst position include:

• An advanced university degree (Master’s or equivalent) in international affairs, public policy, environmental management, or a related field.
• A minimum of 3 years of professional experience in coordinating large-scale international events, partnership building, and knowledge management.
• Demonstrated diplomatic skills with the ability to interact professionally with high-level officials and external partners.
• Experience in budget management and financial tracking for events.
• Familiarity with GEF operations, multilateral processes, or similar institutional environments is strongly preferred.
• Strong interpersonal skills and the ability to work effectively under pressure in a multi-stakeholder environment.
• Excellent written and verbal communication skills in English; proficiency in Spanish and French is highly desirable.
• A demonstrated degree of initiative and reliability, with the ability to develop practical approaches to improve office effectiveness.
• Ability to handle concurrent activities efficiently under pressure, with minimal supervision and to meet tight deadlines. 1
• Flexibility and willingness to work overtime, especially during Council meetings. 1
• A high level of personal and professional integrity.

Educational Background:
Candidates must possess an advanced university degree (Master’s or equivalent) in fields such as international affairs, public policy, environmental management, or a related discipline. This educational background is essential for understanding the complexities of the role and the environment in which the World Bank operates.

Experience:
The position requires a minimum of 3 years of professional experience in coordinating large-scale international events, which includes partnership building and knowledge management. This experience is crucial for effectively managing the responsibilities associated with high-level meetings and engagements.

Languages:
The mandatory language for this position is English, which is essential for communication within the organization and with external stakeholders. Additionally, proficiency in Spanish and French is highly desirable, as these languages can enhance communication with a broader range of partners and stakeholders involved in global environmental initiatives.

Additional Notes:
This position is a local recruitment opportunity with a term duration of 2 years. The World Bank Group offers a comprehensive benefits package, including a retirement plan, medical, life and disability insurance, and paid leave, including parental leave. The organization is committed to being an equal opportunity and inclusive employer, ensuring that all individuals are treated fairly regardless of gender, gender identity, religion, race, ethnicity, sexual orientation, or disability. The role may require flexibility in working hours, particularly during Council meetings, and the ability to adapt to changing circumstances and manage unexpected issues effectively.