Event Assistant

Job Posting Organization:
The European Bank for Reconstruction and Development (EBRD) is an international financial institution that was established in 199

• Its mission is to promote the transition to open and democratic market economies in countries from Central Europe to Central Asia. The EBRD operates in over 30 countries and employs a diverse workforce of approximately 2,000 employees. The organization focuses on fostering sustainable development and supporting the private sector in its member countries, which include both EU and non-EU nations. The EBRD is known for its commitment to environmental sustainability, gender equality, and social inclusion, making it a leader in promoting responsible investment and development practices.

Job Overview:
The Event Assistant position is a vital role within the EBRD's Office of the Secretary General, specifically reporting to the Principal of Annual Meeting Event Management. The primary function of this role is to support the planning and execution of the EBRD Annual Meeting and Business Forum, as well as other corporate events organized by the Event Management team. The assistant will be involved in various aspects of event management, including logistics coordination, stakeholder engagement, and content programming. This position offers a unique opportunity to gain hands-on experience in international event operations, working in a dynamic and high-profile environment. The role requires a proactive approach to problem-solving and the ability to manage multiple tasks simultaneously, ensuring that all events are executed smoothly and efficiently.

Duties and Responsibilities:
The Event Assistant will have a comprehensive set of responsibilities, including but not limited to: assisting the Events Team in the overall coordination and delivery of the Annual Meeting and Business Forum; providing administrative and logistical support before, during, and after events, which includes reporting, feedback collection, and documentation; developing spreadsheets and Microsoft forms; drafting and sending emails; maintaining live communication with multiple stakeholders; updating all relevant documentation in collaboration with internal departments such as catering, AV, communications, security" style="border-bottom: 1px dotted #007bff !important;">security, IT, interpretation, and protocol; setting up event spaces and monitoring delivery in close cooperation with senior members of the Event Management team; supporting live event delivery; coordinating temporary meeting room attendants; participating in team meetings and briefings to track progress and ensure alignment across workstreams; contributing to data and content creation for the Annual Meeting website; updating speaker information in the Annual Meeting registration platform; and responding to participant inquiries while managing the dedicated Annual Meeting mailbox.

Required Qualifications:
Candidates for the Event Assistant position should possess a range of qualifications, including exposure to an international, professional working environment. A university degree or equivalent is required, along with fluency in English, both written and spoken. Strong interpersonal skills are essential, as the role involves liaising with diverse stakeholders. Excellent organizational skills and multitasking abilities, coupled with a strong attention to detail, are crucial for success in this position. The ideal candidate should be proactive, adaptable, and able to perform well under pressure in fast-paced environments. Additionally, the ability to assimilate information quickly and follow instructions precisely is important. A calm demeanor under pressure, a positive attitude, and a willingness to support the team are also key attributes.

Educational Background:
The educational background required for the Event Assistant role includes a university degree or an equivalent qualification. This educational foundation is essential for understanding the complexities of event management and the international context in which the EBRD operates. Candidates with degrees in fields such as business administration, event management, international relations, or related disciplines may find their educational background particularly relevant to this position.

Experience:
The level of experience needed for the Event Assistant position includes prior exposure to an international, professional working environment. While specific years of experience may not be mandated, candidates should demonstrate familiarity with event management processes and the ability to work effectively in a team-oriented setting. Experience in administrative roles or event coordination will be advantageous and will help candidates to navigate the responsibilities of this position more effectively.

Languages:
Fluency in English is mandatory for this role, as it is the primary language of communication within the EBRD. Strong verbal communication skills are essential for interacting with stakeholders and participants. Knowledge of other official EBRD languages is considered an asset, as it may enhance communication with a diverse range of clients and partners.

Additional Notes:
The Event Assistant position is a short-term contract lasting for 7 months, with a posting end date of 08/12/202

• The role is expected to conclude in mid-July. The EBRD promotes a flexible working environment, expecting employees to attend the office 50% of their working time. The organization values diversity and encourages all qualified candidates, regardless of their background, to apply. Due to the high volume of applications, the EBRD may not provide detailed feedback to candidates who are not shortlisted.