Programme Management Assistant

Job Posting Organization:
The position is located in the Regional Office for Europe and Central Asia in Vienna, part of the Global Operations Division (GLO) of the Office of the High Commissioner for Human Rights (OHCHR). The OHCHR was established to promote and protect human rights globally, and it operates in various countries to ensure that human rights are upheld. The organization is committed to the principles of the United Nations and works towards the realization of human rights for all individuals, regardless of their background. The OHCHR employs a diverse workforce and aims to create an inclusive environment that respects and values diversity.

Job Overview:
The Programme Management Assistant plays a crucial role in supporting the planning and implementation of departmental programmes and projects. The incumbent will assist in coordinating various aspects of programme/project planning, ensuring that proposals are monitored and relevant documentation is prepared for review and approval. The role involves compiling and summarizing data on specific programmes and related topics, reviewing project documents for compliance with rules and procedures, and serving as a focal point for administrative coordination. The assistant will also draft correspondence, prepare reports, and provide general office assistance, contributing to the overall efficiency of the office. This position requires a proactive approach to problem-solving and the ability to work collaboratively with various organizational units to facilitate programme/project implementation.

Duties and Responsibilities:
The Programme Management Assistant will be responsible for a wide range of duties, including: assisting in the coordination of programme/project planning and preparation; monitoring the status of proposals and documentation; compiling and summarizing information/data on specific programmes; reviewing project documents for completeness and compliance; verifying budget revisions and availability of funds; serving as a focal point for administrative coordination; compiling and entering data on project delivery; drafting correspondence and preparing reports; providing general office assistance; responding to complex information requests; maintaining files and records; organizing meetings and workshops; and providing guidance and training to new or junior staff. The assistant will also perform other duties as assigned, demonstrating flexibility and adaptability in a dynamic work environment.

Required Qualifications:
Candidates must possess a high school diploma or equivalent. A minimum of five years of experience in programme or project administration, technical cooperation, or a related area is required. For candidates with a first-level university degree or higher, the minimum experience requirement is reduced to three years. Experience within the United Nations common system or a similar international organization is desirable, as is familiarity with Enterprise Resource Planning (ERP) systems such as Umoja. Candidates should demonstrate strong organizational skills, attention to detail, and the ability to work effectively in a team-oriented environment.

Educational Background:
The educational requirement for this position is a high school diploma or equivalent. While specific job-related qualifications are not detailed, candidates with higher education degrees may have a reduced experience requirement, indicating that further education is valued in this role.

Experience:
The position requires a minimum of five years of relevant experience in programme or project administration, technical cooperation, or a related area. This requirement is reduced to three years for candidates who hold a first-level university degree or higher. Additionally, at least one year of experience within the United Nations common system or a similar international organization is desirable, highlighting the importance of familiarity with the UN's operational framework and procedures.

Languages:
English is the required working language for this position, with a minimum proficiency level of UN Level III in reading, writing, listening, and speaking. German is considered a desirable language, with a minimum proficiency level of UN Level I. This indicates that while English is essential for communication within the UN, knowledge of German may enhance the candidate's ability to engage with local stakeholders and resources.

Additional Notes:
This position is temporarily available for six months, with the possibility of extension subject to the availability of funds. It is subject to local recruitment, meaning that applicants must be authorized to work for the United Nations in Vienna. Candidates selected from outside the duty station will be responsible for their relocation expenses. Staff members subject to local recruitment are not eligible for allowances or benefits exclusive to international recruitment. The selection process may include an assessment exercise followed by a competency-based interview. The United Nations is committed to diversity and inclusion, and reasonable accommodations may be provided for applicants with disabilities. The organization does not charge any fees during the recruitment process.