Deputy Logistics Coordinator

Job Posting Organization:
Solidarités International (SI) is an international humanitarian aid association that has been operational for over 40 years. The organization focuses on providing assistance to populations affected by armed conflicts and natural disasters, addressing their basic needs for food, water, and shelter. SI is particularly dedicated to combating diseases linked to unsafe water, which is a leading cause of death globally. The organization operates in 26 countries and employs around 3,200 individuals, including expatriates, national staff, permanent staff at headquarters, and volunteers. SI's interventions are characterized by professionalism and a commitment to respecting cultural norms.

Job Overview:
The Deputy Logistics Coordinator plays a crucial role in supporting the Logistics Coordinator by overseeing logistics operations across the mission. This position is essential for capitalizing and streamlining information related to procurement and logistics processes. The Deputy Logistics Coordinator is also responsible for supervising and building the capacity of logistics staff to ensure consistent application of procedures. In the absence of the Logistics Coordinator, the Deputy assumes full responsibility for leading and managing logistics activities to ensure operational continuity. The role requires a proactive approach to logistics management, ensuring that all operations align with the organization's humanitarian objectives and standards.

Duties and Responsibilities:
The Deputy Logistics Coordinator has a comprehensive set of responsibilities that include:

• Vehicle Fleet Management: Participating in the sizing and optimization of the vehicle fleet, planning and executing maintenance and repair tasks, defining vehicle tool kit contents, compiling monthly fuel consumption data, implementing supply strategies for fuel and spare parts, and managing vehicle documentation.
• Stock Management: Supporting emergency stock sizing and contingency planning, ensuring compliance with storage procedures, overseeing monthly inventories, and proposing material reallocations.
• Assets Management: Contributing to equipment replenishment strategies, ensuring all equipment is assigned a logistics code, and overseeing periodic asset inventories.
• Premises Management: Reviewing lease agreements, supporting field teams in assessing premises, and ensuring safety and logistical standards are met.
• Computer Equipment Management and IT: Implementing data backup strategies, building staff capacity on data storage practices, and ensuring IT infrastructure meets SI standards.
• Reporting/Capitalization: Analyzing logistics reports, supporting proposal development, monitoring partner compliance, and participating in coordination meetings.
• Human Resource Management: Conducting logistics briefings for new joiners, supervising direct reports, and organizing team meetings.

Required Qualifications:
Candidates must possess a Bachelor’s degree in Business Administration, Logistics, Supply Chain Management, or a related field. Additionally, they should have at least 5 years of experience in the humanitarian sector, preferably with international NGOs, and a minimum of 3 years in a logistics management role with increasing responsibilities. Technical skills required include extensive experience in managing humanitarian logistics operations, familiarity with LINK logistics software, and expertise in fleet operations, inventory control, asset management, procurement processes, and customs procedures.

Educational Background:
A Bachelor’s degree in a relevant field such as Business Administration, Logistics, or Supply Chain Management is required for this position. This educational background provides the foundational knowledge necessary for effective logistics management in a humanitarian context.

Experience:
The position requires a minimum of 5 years of experience in the humanitarian sector, with at least 3 years in a logistics management role. Candidates should demonstrate a progressive increase in responsibilities and a strong understanding of logistics operations within humanitarian settings.

Languages:
Fluency in Arabic and English is mandatory for this position. Proficiency in these languages is essential for effective communication and coordination within the organization and with external stakeholders.

Additional Notes:
The position is a short-term contract with a duration of 6 months, starting on 01/10/2025, with the possibility of extension. The role is based in Damascus, Syria, and involves frequent travel to field offices. The monthly salary for this position is 2,070 USD, accompanied by a comprehensive benefits package. SI emphasizes a zero-tolerance policy towards any form of abuse and discrimination, ensuring a safe and equitable work environment.