Administrative Assistant
UN Women
Beirut
Lebanon
January 4, 2026
Full-timeJanuary 4, 2026
World Food Programme (WFP) About
Founded in 1961 and assisting 80 million people in around 80 countries each year, the World Food Programme (WFP) is the leading humanitarian organization fighting hunger worldwide, delivering food assistance in emergencies and working with communities to improve nutrition and build resilience.
WFP’s efforts focus on emergency assistance, relief and rehabilitation, development aid and special operations. Two-thirds of its work is in conflict-affected countries where people are three times more likely to be undernourished than those living in countries without conflict.
In emergencies, WFP is often first on the scene, providing food assistance to the victims of war, civil conflict, drought, floods, earthquakes, hurricanes, crop failures and natural disasters. When the emergency subsides, WFP helps communities rebuild shattered lives and livelihoods. WFP also works to strengthen the resilience of people and communities affected by protracted crises by applying a development lens in its humanitarian response.
WFP is the largest humanitarian organisation implementing school feeding programmes worldwide and has been doing so for over 50 years. Each year, WFP provides school meals to between 20 and 25 million children across 63 countries, often in the hardest-to-reach areas.
Job Description
Job Posting Organization:
The World Food Programme (WFP) is the world’s largest humanitarian organization dedicated to saving lives in emergencies and using food assistance to build pathways to peace, stability, and prosperity for people recovering from conflict, disasters, and the impacts of climate change. Established in 1961, WFP operates in over 80 countries, employing thousands of staff members who are committed to the mission of eradicating hunger and improving nutrition. WFP is recognized for its efforts and was awarded the Nobel Peace Prize in 2020 for its work in combating hunger and promoting peace. The organization values diversity and inclusivity, encouraging individuals from various backgrounds to apply for positions within its ranks. WFP is dedicated to creating a healthy work environment that fosters collaboration, integrity, and commitment to humanitarian principles. For more information, visit their website at https://www.wfp.org and follow them on social media platforms.
Job Overview:
The Logistics Associate position at WFP involves executing logistics commodity accounting and tracking for inbound and outbound shipments within WFP systems. The incumbent will be responsible for raising purchase orders and verifying invoices in compliance with WFP financial processes and procedures. This role requires ensuring that corporate systems are accurately updated with relevant budget codes, vendor details, quantities, contract rates, and terms. The Logistics Associate will also create and maintain Service Entry Sheets (SES) in WINGS, confirming the accuracy of Transportation Purchase Order (TPO) details before approving service delivery confirmations. The position demands a high level of accuracy and organization, as well as strong communication and teamwork skills to provide effective and timely support services. The incumbent will work under the supervision of the Logistics Associate and will play a crucial role in supporting logistics operations and activities, ensuring the effective delivery of food assistance to beneficiaries.
Duties and Responsibilities:
The key responsibilities of the Logistics Associate include providing support to logistics operations and activities, ensuring timely ordering and delivery of commodities and supplies to authorized partners and destinations. The incumbent will assist in managing logistics vendors’ contracting activities, including performance monitoring and measurement. They will respond to various technical queries and requests for support, ensuring timely and accurate resolution of all inquiries while maintaining a high standard of client service. The Logistics Associate will contribute to budget preparation, monitoring, and revision for all delivery modalities, ensuring adherence to relevant procedures and compliance with corporate standards. Additionally, they will assist in monitoring inventory management processes, track trends, and account for inventory status from source to beneficiary. The role also involves managing commodity accounting data quality and integrity, supporting operational pipeline analyses, assessments, and operational planning for all delivery modalities. The Logistics Associate will collect and compile data, produce reports, and ensure information accuracy in corporate systems to support informed decision-making. They will liaise with internal and external stakeholders to support efficient logistics operations management and provide guidance to other support staff to assist them in completing standard tasks to agreed standards and deadlines.
Required Qualifications:
The position requires completion of secondary school education, with a post-secondary certificate in a related functional area being desirable. Candidates must have at least 5 years of experience in logistics and/or warehousing or invoicing operations, preferably in food commodities. Strong analytical and communication skills are essential, along with experience in downstream logistics and warehouse management. The ability to assess the performance of third-party logistics providers and experience in analyzing data related to commodities and funds is also required. Proficiency in MS Office and Excel is necessary for this role.
Educational Background:
Candidates must have completed secondary school education. A post-secondary certificate in a related functional area is considered desirable, indicating a level of specialized training or education that would enhance the candidate's ability to perform the duties of the Logistics Associate effectively.
Experience:
The position requires a minimum of 5 years of relevant experience in logistics, warehousing, or invoicing operations, particularly in the context of food commodities. This experience should include tracking inbound and outbound shipments, invoice verification, and familiarity with warehouse management practices. Candidates should also have experience in analyzing data and drafting reports, which is crucial for effective decision-making and operational planning.
Languages:
Fluency in both oral and written communication in English and Arabic is mandatory for this position. Knowledge of the French language is considered an added advantage, as it may facilitate communication with a broader range of stakeholders and enhance the candidate's effectiveness in the role.
Additional Notes:
The position is initially for a duration of 12 months, with the possibility of renewal based on the availability of funds, business needs, and performance. The role is full-time and is based in Beirut, Lebanon. WFP is committed to providing reasonable accommodations for individuals with disabilities throughout the recruitment process. The organization does not charge any fees in connection with the application or recruitment process, and candidates are advised to be cautious when submitting personal information online. All employment decisions are made based on organizational needs, job requirements, merit, and individual qualifications, ensuring an inclusive work environment free from discrimination and harassment.
The World Food Programme (WFP) is the world’s largest humanitarian organization dedicated to saving lives in emergencies and using food assistance to build pathways to peace, stability, and prosperity for people recovering from conflict, disasters, and the impacts of climate change. Established in 1961, WFP operates in over 80 countries, employing thousands of staff members who are committed to the mission of eradicating hunger and improving nutrition. WFP is recognized for its efforts and was awarded the Nobel Peace Prize in 2020 for its work in combating hunger and promoting peace. The organization values diversity and inclusivity, encouraging individuals from various backgrounds to apply for positions within its ranks. WFP is dedicated to creating a healthy work environment that fosters collaboration, integrity, and commitment to humanitarian principles. For more information, visit their website at https://www.wfp.org and follow them on social media platforms.
Job Overview:
The Logistics Associate position at WFP involves executing logistics commodity accounting and tracking for inbound and outbound shipments within WFP systems. The incumbent will be responsible for raising purchase orders and verifying invoices in compliance with WFP financial processes and procedures. This role requires ensuring that corporate systems are accurately updated with relevant budget codes, vendor details, quantities, contract rates, and terms. The Logistics Associate will also create and maintain Service Entry Sheets (SES) in WINGS, confirming the accuracy of Transportation Purchase Order (TPO) details before approving service delivery confirmations. The position demands a high level of accuracy and organization, as well as strong communication and teamwork skills to provide effective and timely support services. The incumbent will work under the supervision of the Logistics Associate and will play a crucial role in supporting logistics operations and activities, ensuring the effective delivery of food assistance to beneficiaries.
Duties and Responsibilities:
The key responsibilities of the Logistics Associate include providing support to logistics operations and activities, ensuring timely ordering and delivery of commodities and supplies to authorized partners and destinations. The incumbent will assist in managing logistics vendors’ contracting activities, including performance monitoring and measurement. They will respond to various technical queries and requests for support, ensuring timely and accurate resolution of all inquiries while maintaining a high standard of client service. The Logistics Associate will contribute to budget preparation, monitoring, and revision for all delivery modalities, ensuring adherence to relevant procedures and compliance with corporate standards. Additionally, they will assist in monitoring inventory management processes, track trends, and account for inventory status from source to beneficiary. The role also involves managing commodity accounting data quality and integrity, supporting operational pipeline analyses, assessments, and operational planning for all delivery modalities. The Logistics Associate will collect and compile data, produce reports, and ensure information accuracy in corporate systems to support informed decision-making. They will liaise with internal and external stakeholders to support efficient logistics operations management and provide guidance to other support staff to assist them in completing standard tasks to agreed standards and deadlines.
Required Qualifications:
The position requires completion of secondary school education, with a post-secondary certificate in a related functional area being desirable. Candidates must have at least 5 years of experience in logistics and/or warehousing or invoicing operations, preferably in food commodities. Strong analytical and communication skills are essential, along with experience in downstream logistics and warehouse management. The ability to assess the performance of third-party logistics providers and experience in analyzing data related to commodities and funds is also required. Proficiency in MS Office and Excel is necessary for this role.
Educational Background:
Candidates must have completed secondary school education. A post-secondary certificate in a related functional area is considered desirable, indicating a level of specialized training or education that would enhance the candidate's ability to perform the duties of the Logistics Associate effectively.
Experience:
The position requires a minimum of 5 years of relevant experience in logistics, warehousing, or invoicing operations, particularly in the context of food commodities. This experience should include tracking inbound and outbound shipments, invoice verification, and familiarity with warehouse management practices. Candidates should also have experience in analyzing data and drafting reports, which is crucial for effective decision-making and operational planning.
Languages:
Fluency in both oral and written communication in English and Arabic is mandatory for this position. Knowledge of the French language is considered an added advantage, as it may facilitate communication with a broader range of stakeholders and enhance the candidate's effectiveness in the role.
Additional Notes:
The position is initially for a duration of 12 months, with the possibility of renewal based on the availability of funds, business needs, and performance. The role is full-time and is based in Beirut, Lebanon. WFP is committed to providing reasonable accommodations for individuals with disabilities throughout the recruitment process. The organization does not charge any fees in connection with the application or recruitment process, and candidates are advised to be cautious when submitting personal information online. All employment decisions are made based on organizational needs, job requirements, merit, and individual qualifications, ensuring an inclusive work environment free from discrimination and harassment.
Info
Job Posting Disclaimer
This job posting is provided for informational purposes only. The accuracy of the job description, qualifications, and other details mentioned is the sole responsibility of the employer or the organization listing the job. We do not guarantee the validity or legitimacy of this job posting. Candidates are advised to conduct their own due diligence and verify the details directly with the employer before applying.
We are not liable for any decisions or actions taken by applicants in response to this job listing. By applying, you agree that all application processes, interviews, and potential job offers are managed exclusively by the listed employer or organization.
Beware of fraudulent job offers. Do not provide sensitive personal information or make any payments to secure a job.
We are not liable for any decisions or actions taken by applicants in response to this job listing. By applying, you agree that all application processes, interviews, and potential job offers are managed exclusively by the listed employer or organization.
Beware of fraudulent job offers. Do not provide sensitive personal information or make any payments to secure a job.
