Programme Management Assistant

Job Posting Organization:
The position is located within the Service Provision Platform (SPP) Unit of the Division of Administration of the Economic Commission for Latin America and the Caribbean (ECLAC). ECLAC was established in 1948 and is one of the regional commissions of the United Nations. Its mission is to promote economic and social development in Latin America and the Caribbean through regional cooperation and integration. ECLAC operates in multiple countries across Latin America and the Caribbean, focusing on issues such as sustainable development, social inclusion, and economic growth. The organization employs a diverse workforce dedicated to addressing the unique challenges faced by the region.

Job Overview:
The Programme Management Assistant plays a crucial role in supporting the coordination of programme and project planning within the SPP. This position involves managing complex components of departmental cost recovery initiatives, which are essential for optimizing service delivery and financial management. The assistant will monitor the status of programme/project proposals, compile and present data on cost recovery performance, and ensure compliance with relevant rules and procedures. The role requires extensive liaison with various organizational units to facilitate administrative coordination and support the implementation of projects. The assistant will also be responsible for preparing billing information, drafting correspondence, and providing general office assistance, all while maintaining a focus on client needs and effective communication.

Duties and Responsibilities:
The Programme Management Assistant will be responsible for a wide range of duties, including: assisting in the coordination of programme/project planning and preparation; monitoring the status of proposals and documentation; compiling and summarizing data on cost recovery performance; reviewing project documents for completeness and compliance; serving as a focal point for administrative coordination; preparing information for billing clients; compiling and entering data on project delivery; drafting correspondence and reports; providing general office assistance; guiding and training staff and clients in cost recovery processes; assisting with data collection and analysis; and performing other duties as assigned. This comprehensive set of responsibilities ensures that the assistant contributes effectively to the overall success of the SPP's initiatives.

Required Qualifications:
Candidates must possess a high school diploma or equivalent. Additionally, supplementary technical studies or university courses in administration, programme management, finance, or a related field are desirable. The role requires a strong understanding of internal policies and procedures related to programme/project administration, as well as the ability to work well with figures and undertake basic research. Good judgment, professionalism, and a commitment to gender perspectives are essential qualifications for this position.

Educational Background:
A high school diploma or equivalent is required for this position. Candidates must clearly indicate in their Applicant Profile relevant information confirming completion of high school. While a high school diploma is the minimum requirement, supplementary technical studies or university courses in relevant fields such as administration, programme management, or finance are highly desirable and can enhance a candidate's profile.

Experience:
The position requires at least five years of experience in programme or project administration, technical cooperation, or a related area. However, this requirement is reduced to three years for candidates who possess a first-level university degree. Experience in financial management, budget planning, and cost tracking is desirable, as is experience in managing project finances and monitoring expenditures. Additionally, candidates should have at least one year of experience in data analytics or a related area, which is beneficial for the role.

Languages:
For this position, proficiency in English and Spanish is required, as these are the working languages of the United Nations Secretariat. Candidates must demonstrate a minimum required level for each skill in these languages according to the UN Language Framework. While English is mandatory, Spanish is also essential for effective communication within the organization and with clients.

Additional Notes:
The position is full-time and may involve a contract duration that is not specified in the job ad. The role is focused on national recruitment, and candidates should be aware of the competitive nature of the selection process. Compensation and benefits details are not provided in the job ad, but candidates can expect a comprehensive benefits package typical of UN positions.