Resources Management Officer

Job Posting Organization:
The International Organization for Migration (IOM) is a leading intergovernmental organization that provides services and advice concerning migration to governments and migrants alike. Established in 1951, IOM has grown to include 173 member states and offices in over 100 countries, employing thousands of staff dedicated to the humane and orderly management of migration. The organization's mission is to promote humane and orderly migration for the benefit of all, ensuring that migration is safe, orderly, and dignified. IOM works to provide solutions to the challenges posed by migration, including addressing the needs of migrants and their communities, and supporting governments in managing migration effectively.

Job Overview:
The Resources Management Officer will play a crucial role in the IOM Bahrain Country Office by managing various resources management functions. This position requires a proactive individual who can work under the direct supervision of the Chief of Mission (CoM) in Manama, Bahrain. The successful candidate will be responsible for overseeing financial, procurement, human resources, and administrative activities within the Resources Management Unit (RMU). The role demands a strong understanding of financial regulations and the ability to maintain accurate financial records using the IOM Enterprise Resource Planning (ERP) System. The officer will also be expected to monitor budgets, assist in payroll processes, and ensure compliance with donor requirements. This position is integral to the smooth operation of the IOM's activities in Bahrain, requiring collaboration with various units at the Regional Office and Headquarters.

Duties and Responsibilities:
The duties and responsibilities of the Resources Management Officer include:

• Providing overall support to the RMU in financial, procurement, human resources, and administrative activities.
• Monitoring and processing financial transactions and payments to staff and suppliers, ensuring timely reconciliation and maintenance of financial records in accordance with IOM regulations.
• Assisting in budget monitoring and ensuring accuracy in financial reporting for operational activities.
• Reviewing payroll projectization results and ensuring the validity of financial checks.
• Managing imprest accounts and ensuring the safe custody of cash.
• Contributing to the monthly accounts closure process and preparing necessary financial reports.
• Maintaining an organized filing system for RMU documents and vouchers.
• Validating Travel Authorizations and expense claims for compliance before processing.
• Providing guidance on accounting and financial policies to relevant units. 1
• Managing office asset inventory and ensuring compliance with IOM policies. 1
• Overseeing procurement activities, including obtaining quotations and issuing Purchase Orders. 1
• Liaising with various offices regarding financial and administrative activities. 1
• Performing additional duties as assigned by the CoM.

Required Qualifications:
Candidates must possess a university degree in Accounting, Commerce, or Business Administration with at least four years of relevant professional experience. Alternatively, a high school diploma with six years of relevant experience is acceptable. Professional certifications such as Chartered Accountant (CA), Certified Public Accountant (CPA), Chartered Institute of Management Accountants (CIMA), or Association of Chartered Certified Accountants (ACCA) are considered advantageous. Candidates should demonstrate a strong background in financial administration, including management, accounting, and budgeting, as well as experience in human resources, procurement, and logistics.

Educational Background:
The educational background required for this position includes a university degree in a relevant field such as Accounting, Commerce, or Business Administration. Candidates with a high school diploma may also be considered if they have significant relevant experience. Professional certifications in accounting or finance are highly desirable and can enhance a candidate's qualifications for this role.

Experience:
The position requires candidates to have substantial experience in financial administration, specifically in financial management, accounting, and budgeting. Experience in human resources, procurement, and logistics is also essential. Familiarity with an Enterprise Resource Planning (ERP) system is a requirement, and prior experience working in an international organization is considered an advantage.

Languages:
Fluency in one of the IOM's official languages, which include English, French, and Spanish, is mandatory. A working knowledge of another official language is highly desirable and may be specified as mandatory in some cases. For positions in the General Service category, proficiency in local languages may also be required as specified in the vacancy notice.

Additional Notes:
This position is open to both internal and external candidates, with applications from qualified first-tier candidates being prioritized. The role is based in Bahrain and may involve collaboration with various international offices. The contract duration and seniority level are not specified in the job ad, but candidates should be prepared for a full-time commitment. Compensation and benefits details are not provided in the job description.