Administrative and Financial Support Officer

Job Posting Organization:
VSO is a not-for-profit organization dedicated to promoting volunteering as a powerful and practical means to combat poverty and inequality. Established with the mission to create lasting change through volunteering, VSO operates in some of the world’s poorest and most fragile regions. The organization believes in empowering individuals rather than merely providing aid, working alongside volunteers and partners to help communities shape their own futures. VSO's approach, known as Volunteering for Development (VfD), prioritizes the most marginalized individuals, fostering active citizenship and community-led change that aligns with sustainable development goals. VSO has a rich history grounded in evidence and learning, which informs its strategies and initiatives.

Job Overview:
The Administrative and Financial Support Officer role is crucial in providing comprehensive administrative and financial support to both staff and local partners. The responsibilities include preparing activity budgets, managing procurement processes, filing financial documents, and offering logistical support. The officer must ensure that all activities comply with VSO's policies, regulations, and procedures. This position is designed for someone who can effectively manage financial tasks while also supporting the administrative needs of the organization, ensuring smooth operations and adherence to organizational standards. The role is full-time and is expected to start in December 2025, with a contract that runs until March 31, 2026.

Duties and Responsibilities:
The duties and responsibilities of the Administrative and Financial Support Officer include but are not limited to:

• Preparing and managing activity budgets to ensure financial resources are allocated effectively.
• Carrying out procurement processes in accordance with VSO policies, ensuring transparency and efficiency.
• Filing and maintaining financial documents to ensure accurate record-keeping and compliance with regulations.
• Providing administrative support to staff and local partners, facilitating smooth operations within the organization.
• Ensuring all financial activities are conducted in compliance with VSO policies and procedures.
• Assisting in the preparation of financial reports and documentation as required.
• Collaborating with various teams to support project implementation and operational needs.
• Engaging with local partners to ensure alignment and support for financial and administrative processes.

Required Qualifications:
The ideal candidate for this position should possess the following qualifications:

• Technical accounting expertise, demonstrating a strong understanding of financial management principles.
• A degree in Accounting, Finance, or a related field is essential.
• Experience working in a similar role within a global non-profit organization is highly desirable, showcasing familiarity with the unique challenges and requirements of the sector.
• Strong organizational skills and attention to detail to manage multiple tasks effectively.
• Proficiency in financial software and tools relevant to accounting and budgeting processes.

Educational Background:
Candidates must have a degree in Accounting, Finance, or a related field. This educational background is critical as it provides the foundational knowledge necessary for managing financial tasks and understanding complex financial regulations and procedures. Additional certifications in accounting or finance may be advantageous and reflect a commitment to professional development in this area.

Experience:
The position requires candidates to have relevant experience in a similar role, ideally within a global non-profit organization. This experience should demonstrate the ability to handle financial and administrative tasks effectively, showcasing skills in budgeting, procurement, and compliance with organizational policies. Candidates with a proven track record of working in diverse and challenging environments will be preferred, as this role demands adaptability and resilience.

Languages:
While the job does not specify mandatory languages, proficiency in English is essential due to the nature of the organization and its international operations. Knowledge of local languages in the Philippines may be beneficial and is considered a good-to-have skill, as it can enhance communication with local partners and communities.

Additional Notes:
This is a fixed-term position with a contract duration until March 31, 202

• The role is classified as a national position, meaning it is intended for candidates residing in the Philippines. The position is full-time, and the annual gross salary is PhP 451,57
• VSO reserves the right to close the job early if a sufficient number of applications are received, emphasizing the importance of timely application. Additionally, VSO is committed to a fair and transparent recruitment process, ensuring that no fees are charged for application or recruitment activities.