Assistant aux Finances

Job Posting Organization:
The World Food Programme (WFP) is the world's largest humanitarian organization dedicated to saving lives in emergencies and using food assistance to build pathways to peace, stability, and prosperity for people recovering from conflict, disasters, and the impacts of climate change. Established in 1961, WFP operates in over 80 countries, employing thousands of staff members who are committed to the mission of eradicating hunger and improving nutrition. WFP is a 2020 Nobel Peace Prize Laureate, recognized for its efforts to combat hunger and promote security" style="border-bottom: 1px dotted #007bff !important;">security" style="border-bottom: 1px dotted #007bff !important;">food security globally. The organization values diversity and inclusion, striving to create a workplace that reflects the communities it serves, and encourages qualified candidates from all backgrounds to apply.

Job Overview:
The Assistant aux Finances position at WFP is crucial for supporting the financial management and administrative functions of the organization. The role involves compiling information from various sources to prepare reports related to budgets, accounting, finance, and statistics. The Assistant will work with minimal supervision to analyze, control, and maintain accounting entries and financial reports. This position requires a proactive approach to assist in payroll preparation and other payments, ensuring compliance with regulations and confirming fund availability before processing payment documents. The Assistant will also monitor and record all expenditures in accordance with the approved budget, ensuring timely processing of supplier payments. The role demands a high level of accuracy and attention to detail, as well as the ability to work under pressure and meet deadlines. The Assistant will be expected to maintain effective communication with colleagues and superiors, fostering a collaborative work environment.

Duties and Responsibilities:
The duties and responsibilities of the Assistant aux Finances include:

• Compiling information from various sources to prepare financial reports related to budgets, accounting, and statistics.
• Analyzing, controlling, and maintaining accounting entries and financial reports with minimal supervision.
• Assisting in payroll preparation and processing other payments.
• Preparing bank reconciliations and reviewing outstanding amounts receivable.
• Verifying payment requests for compliance with regulations and confirming fund availability before preparing payment documents.
• Monitoring and recording all expenditures in accordance with the approved budget to ensure correct allocation and timely processing of supplier payments.
• Reviewing and reconciling account statements.
• Ensuring that invoices and payments are processed correctly.
• Maintaining an online register of all invoices and payment transfers. 1
• Assisting in the preparation of budgetary, accounting, and financial reports. 1
• Preparing checks and ensuring proper filing. 1
• Implementing recommendations from audit missions. 1
• Managing the petty cash of the office and ensuring data entry. 1
• Regularly reviewing received invoices to ensure compliance with system regulations. 1
• Providing technical and procedural support to WFP staff as needed. 1
• Executing any other tasks related to the position as necessary.

Required Qualifications:
The required qualifications for the Assistant aux Finances position include:

• Completion of secondary education.
• A university degree in accounting, finance, administration, business, or a related field is preferred.
• A minimum of four years of progressively responsible experience in accounting or finance is required.
• Proficiency in Microsoft Word and Excel is essential, and knowledge of WFP software is an asset.
• Understanding of risk management approaches and internal controls to ensure regulatory compliance and maintain transparency and integrity in actions taken.

Educational Background:
Candidates must have completed secondary education, and a university degree in accounting, finance, administration, business, or a related field is highly desirable. This educational background provides the necessary foundation for understanding financial principles and practices relevant to the role.

Experience:
Candidates should possess a minimum of four years of progressively responsible experience in accounting or finance. This experience should demonstrate a solid understanding of financial management processes and the ability to handle complex financial tasks with accuracy and efficiency.

Languages:
Fluency in French is mandatory, with a good working knowledge of English being advantageous. Candidates must demonstrate proficiency in French at a minimum level of B, as this is essential for effective communication within the organization and with stakeholders.

Additional Notes:
The position is a fixed-term contract for a duration of 12 months, based in Gonaives, Haiti. The role is classified at Grade G

• Candidates must be Haitian nationals to be eligible for this position. WFP is committed to providing reasonable accommodations for individuals with disabilities throughout the recruitment process. The organization does not charge any fees in connection with the application or recruitment process. Selected candidates will undergo rigorous reference and background checks to ensure compliance with WFP's standards of conduct.