Administrative, Operations and Logistical Support Officer

Job Posting Organization:
The job posting organization is the United Nations Development Programme (UNDP), which is part of the UN country team in Yemen. UNDP focuses on the humanitarian-development-peace nexus, aiming to support governance, peacebuilding, green economic recovery, and climate change initiatives. Established to promote sustainable development, UNDP operates in numerous countries worldwide, working towards restoring livelihoods and strengthening resilience among vulnerable populations, including marginalized women and youth. The organization is committed to addressing long-term development challenges and enhancing the quality of life for those in need.

Job Overview:
The Administrative, Operations and Logistical Support Officer plays a crucial role in the UNDP Yemen Country Office's Liaison Office based in Amman, Jordan. This position is vital for ensuring the smooth delivery of administrative, operational, and logistical support to the country office's responsibilities. The officer will work under the guidance of the Strategic Advisor and will be responsible for a variety of tasks that facilitate the operational support for the country office in Yemen. This includes assisting staff during their rotation or transit to Amman, managing logistics for meetings and events, and ensuring that all necessary arrangements are in place for the effective functioning of the office. The role requires a proactive approach to problem-solving and the ability to manage multiple tasks efficiently, ensuring that all operations run smoothly and effectively.

Duties and Responsibilities:
The duties and responsibilities of the Administrative, Operations and Logistical Support Officer include:

• Providing administrative support by arranging senior management meetings, conferences, and retreats, managing agendas, and ensuring timely communication with security" style="border-bottom: 1px dotted #007bff !important;">security personnel regarding meeting venues.
• Managing office supplies and assets, including maintaining inventory and coordinating with the Regional Hub office for invoice verification and payment confirmation.
• Facilitating visa requests and ensuring timely submission and collection of passports.
• Maintaining daily attendance records for staff in Amman and providing reports as needed.
• Acting as a focal point for security coordination, including reporting on staff lodgings and contact details.
• Supporting event management by providing logistical support for conferences, workshops, and meetings, including venue selection and equipment arrangements.
• Performing financial activities related to payments and office petty cash, compiling documentation for finance processing, and following up on payments.
• Collaborating with the procurement unit for office supplies and services, obtaining offers from local suppliers, and managing dispatch arrangements for UNDP materials.
• Keeping accurate records of assets and preparing semiannual and annual reports on office equipment.

Required Qualifications:
The position requires a range of qualifications, including strong organizational and communication skills, proficiency in administrative tasks, and the ability to work collaboratively with various stakeholders. Candidates should demonstrate adaptability and flexibility in a dynamic work environment, as well as creativity in problem-solving. Professionalism and self-management are essential, along with a commitment to accountability and ethical standards. Familiarity with UNDP operations and procedures is highly desirable, as is experience in a similar administrative role.

Educational Background:
Candidates should possess a relevant educational background, typically a bachelor's degree in business administration, management, or a related field. Additional certifications or training in project management, logistics, or administrative support would be advantageous. A strong understanding of the UN system and its operations is also beneficial for this role.

Experience:
The position requires a minimum of two years of relevant experience in administrative support, operations, or logistics. Experience working in an international organization or within the UN system is highly preferred. Candidates should have a proven track record of managing multiple tasks and projects simultaneously, demonstrating the ability to work under pressure and meet deadlines effectively.

Languages:
Fluency in Arabic is mandatory, as it is the official language of Jordan. Proficiency in English is also essential, as it is widely spoken and used in professional settings. Knowledge of additional languages would be considered an asset, enhancing communication with diverse stakeholders.

Additional Notes:
This position is categorized as a National UN Expert Volunteer role in Jordan. Volunteers are entitled to a Monthly Volunteer Living Allowance (VLA) of JOD 1,603.11, along with annual and learning leaves, free medical and life insurance, and access to various learning platforms. The role is full-time, and the living conditions in Amman are generally favorable, with a peaceful environment and accessible services. The city offers a range of amenities, including shopping, dining, and recreational options, making it a comfortable place to live.