Assistant Programme Officer

Job Posting Organization:
The Clinton Health Access Initiative, Inc. (CHAI) is a global health organization founded in 2002, primarily in response to the HIV/AIDS epidemic. Its mission is to save lives and reduce the burden of disease in low- and middle-income countries. CHAI operates in over 40 countries, working closely with governments and the private sector to create and sustain high-quality health systems. The organization has expanded its focus beyond HIV to include infectious diseases like COVID-19, malaria, tuberculosis, and hepatitis, as well as non-communicable diseases such as cancer and diabetes. CHAI emphasizes sustainable impact at scale, ensuring that solutions are government-led and designed for national rollout. The organization values diversity and inclusion, recognizing that a diverse workforce enhances its mission and effectiveness.

Job Overview:
The Assistant Programme Officer will play a crucial role in executing the administrative functions of the Cervical Cancer Elimination Plan under the National Department of Health. This position requires a highly motivated individual who can thrive in a fast-paced, results-driven environment. The ideal candidate will possess exceptional communication and analytical skills, strong strategic thinking abilities, and adaptability to meet varying program needs. CHAI values commitment to excellence, resourcefulness, responsibility, tenacity, flexibility, independence, work ethic, and humility, all of which are essential for success in this role.

Duties and Responsibilities:
The key responsibilities of the Assistant Programme Officer include coordinating stakeholder meetings and events, which involves organizing all related meetings in consultation with the Programme Manager, scheduling events, arranging venues, preparing agendas, and ensuring all necessary materials are available. The officer will facilitate coordination among stakeholders to ensure a harmonized national approach. Additionally, the role involves preparing presentations and programme plans by collaborating closely with the Programme Manager and team members to develop strategic, operational, and action plans. The officer will gather information from various specialists within the programme to ensure comprehensive alignment with the National Department of Health's objectives. Another critical responsibility is report compilation, which entails collecting data from a wide range of programme stakeholders and compiling formal monthly and annual reports, ensuring accuracy and adherence to deadlines. The Assistant Programme Officer will also manage and maintain all programme records, keeping accurate and up-to-date records of plans, reports, research documents, financial records, meeting minutes, and presentations. This organization of records is vital for decision-making and programme review. The officer may also perform additional duties that support the strengthening of cervical screening and treatment programmes.

Required Qualifications:
The position requires a degree or diploma in administration or a related field, along with a minimum of 2-3 years of professional experience in administration. Candidates should possess knowledge of administrative processes, good interpersonal skills, and strong verbal and written communication skills. The ability to take minutes and write reports is essential, as is the capacity to work effectively under pressure. Proficiency in computer applications, particularly MS Word, Excel, and PowerPoint, is also required.

Educational Background:
Candidates must have a degree or diploma in administration or a related field. This educational background is essential to ensure that the individual possesses the necessary skills and knowledge to perform the administrative functions required for the role effectively.

Experience:
The Assistant Programme Officer should have a minimum of 2-3 years of professional experience working in an administrative capacity. This experience is crucial for understanding the complexities of administrative processes and for effectively managing the responsibilities associated with the position.

Languages:
While the job description does not specify mandatory languages, proficiency in English is likely essential due to the nature of the work and the need for effective communication with stakeholders. Additional languages may be beneficial, particularly those relevant to the regions in which CHAI operates.

Additional Notes:
The job posting does not specify the contract duration, seniority level, or whether the position is full-time or part-time. However, it is important to note that CHAI is an Equal Opportunity Employer, committed to providing a fair and respectful environment for all applicants. The organization values diversity and inclusion, which is reflected in its hiring practices and workplace culture.