Administrative and Logistical Support Contractor

Job Posting Organization:
The job posting organization is part of the United Nations, which was established to promote international cooperation and maintain international order. The UN operates in numerous countries worldwide, with a mission to address global challenges such as peace and security" style="border-bottom: 1px dotted #007bff !important;">security, human rights, and sustainable development. The organization employs thousands of individuals across various sectors and has a presence in almost every country, working collaboratively with governments and other stakeholders to achieve its goals.

Job Overview:
The Administrative and Logistical Support Contractor will play a crucial role in supporting the Investment Promotion Department (IPD) in the implementation of the LIFT 4 Laos initiative. This position requires a proactive individual who can manage logistical and administrative tasks effectively while ensuring smooth coordination among various stakeholders, including provincial authorities, line ministries, and international partners such as ESCAP and DFAT. The contractor will be responsible for maintaining schedules, tracking budgets, and ensuring that all project documentation is comprehensive and accurate. The role also involves organizing meetings, workshops, and events, both in-country and internationally, and providing translation support as needed. The contractor will be expected to deliver outputs within specified timelines and adhere to quality standards set by the UN and its partners.

Duties and Responsibilities:
The contractor's duties will include coordinating the daily implementation of the LIFT 4 Laos workplan, maintaining activity schedules, budget tracking sheets, and administrative documentation. They will serve as a liaison for logistical coordination, assist in organizing and documenting meetings and workshops, and support the planning and delivery of events and study tours. Additionally, the contractor will maintain an organized archive of project documentation, prepare administrative inputs for progress reports, assist with procurement and vendor coordination, and ensure compliance with operational guidelines. The contractor will also provide basic translation support for logistical materials and correspondence as needed, ensuring that all arrangements align with the quality and branding standards of ESCAP and DFAT.

Required Qualifications:
Candidates must possess a Master's degree in economics, administration, business, international development, or a related field. A Bachelor's degree may be acceptable if the candidate has at least five years of relevant experience. Experience in providing logistical and administrative support to government agencies or development projects, particularly in investment promotion or economic development, is essential. Candidates should demonstrate strong coordination, organizational, and communication skills, with a proven ability to manage logistics for meetings and events, maintain administrative records, and support procurement processes. Fluency in both Lao and English is mandatory, with the ability to translate and communicate effectively across both languages.

Educational Background:
The educational background required for this position includes a Master's degree in a relevant field such as economics, administration, business, or international development. A Bachelor's degree may be considered if accompanied by significant relevant experience, specifically in areas related to logistics and administrative support within governmental or international development contexts.

Experience:
Candidates should have substantial experience in providing logistical and administrative support, particularly in contexts involving government agencies or international development projects. This includes experience in managing logistics for meetings, workshops, and travel, as well as maintaining administrative records and supporting procurement processes. Proven experience in coordinating multi-stakeholder processes and liaising with government counterparts is also essential.

Languages:
Professional fluency in both English and Lao is necessary for this position. Candidates must be able to communicate effectively in both languages, including the ability to provide translation support for logistical materials and correspondence as needed.

Additional Notes:
The contract duration is from November 1, 2025, to April 30, 2026, with an expected initial period of 6 months and the possibility of extension based on performance and project needs. The selected candidate is expected to be based in Vientiane for the duration of the contract and must hold a Laotian passport. The position is full-time, and applicants are required to submit a motivational letter detailing their technical and financial proposals, along with examples of relevant projects. It is important to note that the United Nations does not charge any fees at any stage of the recruitment process.