Administrative Clerk

Job Posting Organization:
The United Nations Population Fund (UNFPA) is the lead UN agency focused on sexual and reproductive health and rights, aiming to ensure that every pregnancy is wanted, every childbirth is safe, and every young person's potential is fulfilled. Established in 1969, UNFPA operates in over 150 countries and territories, working to improve the lives of women and girls and promote gender equality. The organization is committed to achieving three transformative results by 2030: ending preventable maternal deaths, ending unmet needs for family planning, and ending gender-based violence and harmful practices. UNFPA's mission is driven by the principles of human rights, equity, and social justice, and it seeks to empower individuals and communities to make informed choices about their reproductive health and rights. UNFPA's strategic plan for 2022-2025 emphasizes the importance of addressing the impacts of the COVID-19 pandemic on women's and girls' access to health services, while also focusing on sustainable development goals (SDGs) and the International Conference on Population and Development (ICPD).

Job Overview:
The Administrative Clerk position is crucial for the effective functioning of the UNFPA Sudan Country Office, providing essential support to both Programme and Operations teams. The role involves ensuring the proper functioning, servicing, and repair of electrical systems and generators at the facility. The Administrative Clerk will report directly to the analyst" style="border-bottom: 1px dotted #007bff !important;">Administrative Analyst and work closely with the International Operations Manager. The position requires a proactive approach to maintenance and repair tasks, ensuring that all electrical installations and equipment are safe and operational. The Administrative Clerk will also be responsible for conducting routine inspections, troubleshooting issues, and maintaining records of maintenance activities. This role is vital for supporting the overall mission of UNFPA in Sudan, contributing to the organization's efforts to improve health outcomes and promote gender equality.

Duties and Responsibilities:
The Administrative Clerk will have a diverse set of responsibilities, including:

• Electrical Maintenance: Inspecting, repairing, and maintaining electrical installations such as lighting, wiring, switches, and sockets. Diagnosing and fixing minor electrical faults in buildings and outdoor facilities, replacing or repairing defective electrical components, and ensuring compliance with safety standards during all electrical work.
• Generator Repair and Maintenance: Conducting routine servicing of generators, including oil changes, air/fuel filter replacements, and battery checks. Troubleshooting generator malfunctions and performing corrective actions, monitoring generator performance and fuel levels, and keeping records of generator usage, maintenance schedules, and repairs.
• Preventive and Corrective Maintenance: Performing scheduled preventive maintenance on all electrical equipment, responding promptly to maintenance requests or reported faults, assisting in the installation or relocation of electrical appliances/equipment, and ensuring safe working conditions while reporting hazards or major faults to the supervisor.
• Tool and Equipment Management: Using appropriate tools for maintenance tasks and keeping them in good condition, monitoring and managing inventory of electrical supplies and spare parts, and ensuring proper storage and safekeeping of maintenance tools and materials.
• Additional Duties: Carrying out any other duties as may be requested by the supervisor, demonstrating flexibility and adaptability in a dynamic work environment.

Required Qualifications:
Candidates must possess completed Secondary Level Education as a minimum requirement. Additionally, a technical certificate in Electrical Installation, Electromechanical Engineering, or a related field is required. Candidates should have at least 4 years of hands-on experience in electrical and generator maintenance, with a basic understanding of generator types (diesel/petrol), operation, and safety standards. The ability to interpret technical manuals and wiring diagrams is essential, and experience with UN systems, particularly UNFPA, is considered an advantage. Strong practical skills in electrical troubleshooting and generator maintenance, along with a good understanding of safety procedures and hazard prevention, are necessary for this role. Candidates should also demonstrate the ability to work independently with minimal supervision, possess effective time management skills, and have the physical fitness to work in outdoor or confined environments.

Educational Background:
The educational background required for this position includes completed Secondary Level Education, which serves as the foundational requirement. In addition, candidates are expected to hold a technical certificate in Electrical Installation, Electromechanical Engineering, or a related field. This educational background is crucial for ensuring that the candidate possesses the necessary technical knowledge and skills to perform the duties associated with electrical and generator maintenance effectively.

Experience:
The position requires candidates to have a minimum of 4 years of hands-on experience in electrical and generator maintenance. This level of experience is essential to ensure that the candidate is well-versed in the practical aspects of the role, including troubleshooting, repairs, and maintenance of electrical systems and generators. Candidates should also have a basic knowledge of different types of generators, their operation, and relevant safety standards, which will contribute to their effectiveness in the role.

Languages:
Fluency in English is mandatory for this position, as it is the primary language of communication within the UNFPA and the international community. Additionally, knowledge of Arabic or other official languages of the UN is considered an asset, as it may enhance communication with local stakeholders and communities in Sudan.

Additional Notes:
This position is field-based and may involve both indoor and outdoor assignments. Candidates should be prepared for the possibility of emergency repairs during weekends or off-hours, as well as frequent travel to insecure areas with limited infrastructure. Long working hours and flexibility are expected due to the fluid nature of humanitarian operations. The position offers an attractive remuneration package, including a competitive net salary, health insurance, and other applicable benefits. UNFPA is committed to creating a diverse and inclusive work environment, encouraging applications from women, individuals from the LGBTQIA+ community, minority ethnic groups, indigenous populations, persons with disabilities, and other underrepresented groups. Reasonable accommodations may be provided to applicants with disabilities upon request to support their participation in the recruitment process.