Office Manager

Job Posting Organization:
The European Bank for Reconstruction and Development (EBRD) is an international financial institution established in 199

• The EBRD's mission is to promote the transition to open market-oriented economies and to promote private and entrepreneurial initiative in countries from Central Europe to Central Asia and the Southern and Eastern Mediterranean. The bank operates in over 30 countries and has a workforce of approximately 2,000 employees. EBRD is committed to fostering sustainable development and enhancing the quality of life in the regions it serves.

Job Overview:
The Office Manager (OM) plays a crucial role in the effective implementation of administrative procedures and processes within the Resident Office (RO) in Senegal. This position is pivotal in ensuring that the office operates efficiently, providing a well-managed working environment for both staff and visitors. The OM will work closely with the Head of Office and will be responsible for interfacing with various departments within the Banking Division, ensuring smooth operations and effective communication. The role requires a proactive approach to office management, including the establishment of a new office, coordination with local authorities, and maintaining relationships with government bodies. The OM will also be responsible for overseeing administrative, financial, and HR functions, ensuring compliance with EBRD policies and procedures.

Duties and Responsibilities:
The Office Manager will be responsible for a wide range of duties including: supporting the establishment of the new office in Senegal, coordinating with local authorities and EBRD HQ teams; managing office maintenance, supplies, and equipment; liaising with landlords regarding lease and maintenance issues; coordinating security" style="border-bottom: 1px dotted #007bff !important;">security and medical issues; acting as HR coordinator for staff registration and accreditation; managing IT coordination for office newcomers; preparing annual budgets and monitoring financial transactions; supervising staff and ensuring effective workload management; providing administrative support to the Head of Office; and implementing archiving procedures according to EBRD requirements. The OM will also be responsible for ensuring compliance with the Business Continuity Plan and participating in UN Security Plan events.

Required Qualifications:
Candidates should possess a Bachelor’s degree or equivalent experience in relevant areas. Previous experience in a senior administrative or accounting role, preferably in an international or leading company, is highly desirable. The ideal candidate will have strong organizational skills, the ability to prioritize tasks effectively, and excellent communication skills. Interpersonal skills are crucial, as the OM will need to maintain professional relationships with clients and co-workers. The candidate should demonstrate reliability, flexibility, and a high degree of integrity, with the ability to handle confidential and sensitive issues. Attention to detail and the ability to meet deadlines are essential.

Educational Background:
A Bachelor’s degree is preferred for this position, although equivalent experience in relevant fields may be considered. The educational background should ideally include studies in business administration, finance, or a related field that provides the necessary skills for managing office operations and financial responsibilities.

Experience:
The Office Manager should have substantial experience in a senior administrative or accounting role, ideally with supervisory responsibilities. Experience in an international organization or a leading company is preferable, as it provides the necessary context for understanding the complexities of working in a multinational environment. The candidate should be able to demonstrate a history of working independently and taking initiative in their previous roles.

Languages:
A very good command of both written and spoken English and French is mandatory for this position. Knowledge of any other local or country-specific language would be considered an asset, enhancing communication with local stakeholders and authorities.

Additional Notes:
This position is a regular contract with a contract length that is not specified. The successful candidate will receive a conditional offer pending the necessary approvals for opening the office in Senegal. The role is full-time and involves collaboration with international teams, necessitating the submission of resumes in English. The EBRD promotes a diverse and inclusive work environment and encourages all qualified candidates to apply.